Youngstown State University
Youngstown, Ohio 44555
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Youngstown State University Youngstown, Ohio 44555 |
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October 4, 2000
Note 1: Please
submit agenda items and cover sheets for the November 1 Senate meeting to Bege
Bowers, English Department, by noon on Friday, October 20. Provide both
a hard copy and a disk copy of your report and cover sheet in Word or rich text
format. A downloadable cover sheet is available at the Academic Senate web site:
Note 2: If your name is followed by
one or more asterisks on the 2000–2001 committee list available on the Senate
web site, please call a meeting of your committee so that the committee can
elect a chair. E-mail the name of the
chair to Bege Bowers.
Note 3: If you want to read or print the pdf version of these minutes and don’t have Adobe Acrobat Reader, you may download the program for free at the following link: http://www.adobe.com/products/acrobat/readstep2.html.
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Click on the links in the table to go directly to a specific section of the minutes.
Topics presented/discussed: Charter and Bylaws Committee report on committee reports, procedures not consistent with Senate policy, the Ohio Open Meetings Law, last year’s vote to amend the Senate Charter, and publication of the Charter and Bylaws on the web; results of recent Senate elections; forms for proposing academic programs and minors; withdrawal of curriculum motion that appeared on the agenda for October 4.
Call to Order:
Jim Morrison, chair of the Academic Senate, called the meeting to order at 4:07 p.m.
Minutes of the Previous Meeting:
Minutes of the 13 September 2000 meeting were approved as posted.
To view the September minutes, click here; click your “Back” button as necessary to return to the October minutes.)
Senate Executive Committee / Report from the Chair: No report.
Ohio Faculty Council Report: No report.
Charter and Bylaws Committee: Dale Harrison, chair of the Charter and Bylaws Committee, made the following report:
Harrison:
The Charter and
Bylaws Committee met on October 3 to discuss three questions that were posed to
the committee immediately before the September 13 Senate meeting. Essentially,
the committee was asked to issue opinions regarding the following:
Question
1. This question has two parts: (a) Does the acceptance of committee reports
by the Senate constitute acceptance of the report for implementation? (b) Can
committee reports be amended on the Senate floor?
Article III, Section 5 [c] of the Senate Charter
directly addresses this question and states: “Simple motions of acceptance of
a report shall not constitute Senate voting or endorsement.”
The unanimous opinion of the Charter and Bylaws Committee on both counts is
“No.” (a) Any new policies or procedures contained in committee reports are
not considered approved by the Senate unless they come in the form of a formal
motion on those specific policies or procedures. This renders the question of
amendments to committee reports (b) moot. Amendments are possible only in cases
of formal motions.
Question
2. May procedures be adopted that are not consistent with approved Senate
policy and then stand as policy?
The
committee unanimously answered “No” to this question. All procedures must be
consistent with Senate legislation and procedures.
Question
3. Do all committees of the Senate fall under the Ohio Open Meetings Law?
There were differing opinions on this question, and the committee decided to
proceed cautiously and table the matter until further research can be done.
There is one Academic Senate bylaw about open meetings in general—Bylaw 11:
Rules of Order, Section III, which states: “All meetings of the Senate shall
be open meetings unless otherwise decided by a vote of the Senate.”
At its next meeting, the committee will develop a plan to investigate the
legality of open meetings thoroughly.
In other business:
The committee is awaiting a second balloting on the Charter amendment related to conversion from quarters to semesters.
Although the vote was overwhelmingly in favor of the amendment, half of the
faculty are required to vote before the Charter
can be amended. We were seven ballots short of meeting the 50% rule.
Following the installment of new committee members, the Charter and Bylaws
Committee will elect a chair.
Because the Senate Charter
and Bylaws are available on the Senate
web site, the committee believes widespread printing of the document is
unnecessary. Instead, paper copies should be kept by each department and in the
Office of the Provost.
Elections and Balloting Committee: Louise Aurilio, chair of the committee, reported the results of recent elections:
James
Morrison was elected to serve as chair of the Academic Senate for 2000–2001;
Thomas Shipka will serve as vice chair. The new terms begin after the December
Senate meeting.
Kathylynn
Feld, John Murphy, and Ikram Khawaja were elected to serve two-year terms
(2000–2002) on the Charter and Bylaws Committee.
At
the September 26 meeting, Kathylynn Feld shared a form that the Academic
Programs Committee was considering for use in proposing a minor. (See Attachment
1: Academic Programs Committee
Report, Proposed Form for Academic Minors.)
The Academic Standards Committee also began discussing certificates and certificate programs offered at YSU. The committee decided more information on the issue is needed; discussion will continue at future meetings.
Academic Programs Committee:
Kathylynn
Feld reported that she has been re-elected chair of the Academic Programs Committee.
If
you have program proposals, deletions, or changes, send them to her in the
Department of Health Professions. The committee will continue to use the form
that was used before conversion to semesters. A copy is attached to the minutes
of this meeting (see Attachment 1:
Academic Programs Committee Report, Academic Program Division Form). Contact Feld
if you need forms.
Feld also noted that a draft of the form for proposing academic minors is available for informational purposes (see Attachment 1: Academic Programs Committee Report, Proposal Form for Academic Minors). If you have suggestions related to the form, contact Kathylynn Feld, and the committee will discuss them.
Undergraduate Curriculum
Committee:
Tammy
King, chair of the committee,
reported:
King:
The Curriculum Committee has met. However, three colleges still are not
represented, and we need representatives from those colleges as soon as
possible.
Due to the debate at the September Senate meeting, we are withdrawing the motion that we attached to the agenda for the October 4 Senate meeting. Our committee is waiting for the Charter and Bylaws Committee to provide information on the open-meetings issue. We have also contacted the University counsel to see what she recommends on this issue.
Academic Planning Committee: No report.
General Education Committee: Bill Jenkins, chair of the General Education Committee (GEC), reported:
Jenkins: The
GEC is not currently seeking to reintroduce the motion made at the September 13
Senate meeting. Since the Charter and Bylaws Committee is reviewing whether the
Ohio open-meetings law applies to Senate committees, the GEC, like the
Curriculum Committee, is not presenting a motion at this time. We intend to have
meetings of both committees to discuss the issue further and may have a motion
to present at the November Senate meeting.
In
other GEC activities, the committee is beginning to review syllabi for the
general education area. You will recall that this was one means passed by the
Senate last year for assessing general education this year. The committee will
contact departments after evaluating the syllabi.
Integrated Technologies Committee, Academic Research Committee, Student Academic Affairs Committee, Student Academic Grievance Committee, Honors Committee, and Academic Events Committee: No reports.
Adjournment: The meeting adjourned at 4:17 p.m.
Report of the Academic Programs Committee, October 4, 2000
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Academic Programs Date _October 4, 2000_____________________ Report Number (For Senate Use Only) ____________ Name of Committee Submitting Report: Academic Programs Committee Committee Status: (elected chartered, appointed chartered, ad hoc, etc.) __Appointed Chartered__ Names of Committee Members: Kathylynn Feld (chair), Beverly Gray, Patricia Hoyson, Shakir Husain, Jane Shanabarger, David Stephens, Nancy Sweeney, Ray Shaffer, Janice Elias, Tenika Holden (student), Tammy King (ex officio). Please write a brief summary of the report the Committee is submitting to the Senate: The committee is developing the Academic Minor Proposal Form. For informational purposes only a copy of the form will be attached to the minutes. A memo with a copy of the Minor Proposal Form will be sent to each department chair. It was determined the Program proposal form used previous to the quarter to semester conversion will continue to be used. A copy will be attached to the minutes. Proposals for new programs, changes in programs or the deletion of programs may be submitted at any time. Do you anticipate making a formal motion relative to the report? _No__________________ If so, state the motion: If substantive changes in your committee recommendation are made from the floor, would the committee prefer that the matter be sent back to committee for further consideration? ______________________________________________________________________ Other relevant data:
_______________________________________________________
Signed, Kathylynn Feld, Health Professions, Chair
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Academic Program Division Form (separate pdf file)
(Click the “Back” button in your browser to return to these minutes.)
Proposal Form for Academic Minors (separate pdf file)
(Click the “Back” button in your browser to return to these minutes.)
For further information, e-mail Bege Bowers.