E-mail Migration Update

To: University community
From: MyYSU Implementation Team and Banner Training Team
Date: June 29, 2006

E-mail Migration to MyYSU

The university’s new internal portal or website, MyYSU, will be launched across campus for all faculty, staff and students at the start of fall semester classes on Aug. 28. The portal will greatly enhance internal communications on campus, including a new electronic calendar function, group communications tools, campus announcements and a new e-mail system that will provide additional storage space and provide quicker response times for students, faculty and staff.

All faculty, staff and student e-mail accounts will be migrated to the new MyYSU e-mail system by Aug. 21. Please read this memo in full for important information about the migration.

 Your university e-mail address will not change.

The migration will take place as per the schedule available at:
    http://www.ysu.edu/portal/email_plan_081606.pdf* or http://www.ysu.edu/portal/email_plan_081606.xls**  
     (if a login box appears, click cancel to load document). (Note: schedule revised as of August 16, 2006)
    Check the schedule to see when your e-mail will be migrated. The schedule is subject to change, so please     review periodically.

Prior to the migration, everyone should delete then purge all unwanted e-mail messages. Otherwise, after the    migration, these messages will reappear in your inbox as unread mail.

The migration process is expected to take approximately four to five hours, on average, per department/office.     During the migration process:

•  You will receive an e-mail message in your inbox indicating that the migration has begun.



•  You will not be able to read, view, send or receive e-mail from on or off campus.



•  Once the migration is completed, you will receive another message indicating that your e-mail has been migrated. You will also   receive further instructions for accessing your e-mail and then be directed to the new portal.



•  A contact person in each department/office will receive a telephone call confirming when their migration is complete.

 After your e-mail has been migrated, the web-mail client (http://webmail.ysu.edu) will be replaced by the portal      e-mail (http://my.ysu.edu).

Employees using a desktop client such as Netscape or Outlook will need to modify incoming and outgoing server    settings to point to “myysumail.ysu.edu” instead of “mailbox.ysu.edu” and “mail.ysu.edu”. (This step can be    completed prior to the migration process if desired.) For more details on reconfiguring desktop clients, visit the    Tech Desk website at http://techdesk.ysu.edu/onlinehelp.htm and click on “YSU E-mail (UNIX1 Mail / CUE-Mail / MyYSU     Mail)”.

 Questions may be directed to the Tech Desk at Ext. 1595 or techdesk@ysu.edu, or the University Website Manager     at Ext. 3220 or webmaster@ysu.edu.

For more information on the MyYSU portal, visit http://www.ysu.edu/portal/.

For information on MyYSU training sessions visit http://www.cc.ysu.edu/hr/bannerregistration.htm.

Other useful information: Getting started with MyYSU, including e-mail and other applications or Video presentations on using the MyYSU portal.

*Requires Adobe Acrobat Reader
**Requires Microsoft Excel or Excel Viewer(Microsoft Office Converters and Viewers )

Previous e-mail migration announcements: May 26, 2006 and May 4, 2006