Registered student organizations are entitled to raise funds to support the activities and goals of their organization. Formal policies related to fund-raising for student groups are found in Article V of The Code of Student Rights, Responsibilities, and Conduct (Copies are also located in the Office of Student Life).
The following information is provided to assist you with the process. If you have additional questions, contact the Student Activities Office, Kilcawley 2100, 330-941-3575.
Scheduling Space and Facilities
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Use of space in Kilcawley Center and Housing Services is coordinated by Chris Pullium, Staff Offices, Kilcawley Center, 330-941-3577.
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Use of space in all other University facilities is coordinated by the Events Management Office, Room 135, Tod Hall, 330-941-7170.
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Sales of Food Items
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Sales of any non-commercially prepared (any food item prepared by an individual) or commercially prepared food item (e.g. candy bars) is prohibited in Kilcawley Center.
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Obtain a Bake Sale Permit from the Department of Occupational and Environmental Health and Safety, Room 2046 Cushwa, 330-941-3700. Regulations related to bake sales are based on state and federal safety guidelines. The Bake Sale Permit must be displayed at the site of the sale. |
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Sales of commercially prepared food items (e.g. candy bars) are permitted on campus with the exception of Kilcawley Center. |
Sales of Non-Food Items
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The sale of non-food items (e.g. flowers, balloons) is permitted and no formal approval process is required.
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If you wish to sell items at a designated location, you must reserve space ahead of time. For space in Kilcawley (non-food items only) contact Chris Pullium, Staff Offices, Kilcawley Center, 330-941-3577. For space elsewhere on campus contact Events Management, Room 133, Tod Hall, 330-941-7170.
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Students with questions about the appropriateness of a sale item may contact the Student Activities Office for advice. |
Sponsoring Social Events
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Social events for fund-raising purposes should be scheduled whenever possible in Kilcawley Center. Scheduling must be completed at least one month in advance.
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Contact Chris Pullium, Staff Offices, Kilcawley Center, 330-941-3577, to identify and reserve space.
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There is a fee to cover expenses incurred for security provided by the YSU Police. If the event is scheduled during normal University hours and open to only the YSU community (ID required) the charge is $100. If the event is outside normal University hours and/or is open to the public, the sponsoring organization is responsible for the actual cost of security services. |
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Additional service charges may apply to the use of Peaberry’s. |
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A ticket must be sold whenever an organization is going to charge admission to an event. |
Sponsoring Vendors
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Commercial vendors frequently seek sponsorship from registered student organizations in order to obtain reserved space in Kilcawley Center.
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Registered student organizations may negotiate a commission for this sponsorship.
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The student organization must make the reservation for the vendor. |
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The vendor must submit two checks to the Room Reservations Coordinator, Kilcawley Center, in advance of their scheduled date. One check should be for $50.00 payable to Kilcawley Center. The second check should be for the negotiated commission payable to the sponsoring student organization. |
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Kilcawley Center will forward the commission check to the student organization directly. |
Raffles
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A written request for permission to conduct raffles, lotteries or games of chance must be submitted to the Office of Student Life, Kilcawley Center, 330-941-4703, at least two weeks prior to the scheduled event.
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The request should include details of the raffle, lottery or game of chance including dates, times, cost of tickets, type of raffle, how the proceeds will be used and any other relevant information.
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A written response will be provided to the student organization contact person. |
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Following the raffle, lottery, or game of chance, the sponsoring organization must submit a report to the Office of Student Life verifying completion of the event, accounting for the money that was raised and detailing how the money will be used. By failing to complete this report an organization will jeopardize its opportunity to conduct any further fund-raising events. |
Soliciting Funds, Prizes or Donations from Off-Campus or On-Campus Donors
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Prior to solicitation of any on-campus entity, a request for permission must be submitted and approved by the Vice President for Student Affairs, Tod 141, 330-941-3532. A minimum of two weeks is required.
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Prior to solicitation of any off-campus entity, a request for permission must be submitted and approved by the Director of Development, Tod Hall, 330-941-3119. A minimum of two weeks is required.
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Information in the request needs to include donor(s) to be solicited, donation requested, purpose of the donation and proposed time line. |
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The approval process may include referral to the University Development Office for consultation. |
University Development, Annual Phonathon
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Registered organizations may schedule to participate in the University’s Annual Phonathon. Up to 20 callers from the organization call previous donors and alumni on a selected evening (6 to 9 PM, Monday through Thursday) requesting support for the University and their organization.
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The Phonathon is held annually from January through March.
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Contact Jacquelyn Daniel, Development Office, 330-941-2329 to schedule an evening for the Organization. |
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Funds generated that are designated for the organization will be transferred to the organization. |
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