HANDOUTS FOR STARTING AND MAINTAINING YOUR ORGANIZATION

Student Organization Guide (PDF)
The University recognizes the importance of student involvement in the formulation of rules, regulations, and policies directly affecting student life. Please use the following guide for student organization policies and regulations.

Off Campus Party Detail Sheet (PDF)
Events that are communicated, publicized or advertised as associated with a registered
student organization (including descriptions on social media such as Facebook or Twitter) are considered to be sponsored by the organization and are subject to the following requirements. Any registered organization hosting a social event or party must provide the following information to the Office of Campus Recreation and Student Programming and to the University Police at least two (2) weeks prior to the proposed function.

How to Start a Student Organization (PDF)
It’s very easy to start a new student organization on campus. Students may form a
registered student organization for just about any purpose. Once you have officially
completed the necessary paperwork with the Student Programming Office, there are many privileges and services available to your registered student organization.

New Officer Information (PDF)
An introduction to information required by the Student Programming Office, Campus contact information and tips for running effective meetings, fundraising, planning events, communication and recruitment new members.

Advisor Responsibilities (PDF)
A listing of Advisor responsibilities and roles.

Success as an Organization President (PDF)
Valuable tips to make your presidency a productive one! How to pinpoint the best meeting time for your group; How to run a great meeting; How to prepare
an agenda; Ways to keep your meetings from becoming boring; How to keep current members and, finally, recruitment campaigns to increase your organization’s membership!

How to Prepare your Organization’s Constitution and By-laws (PDF)
As a student organization, one of your main responsibilities will be to set up a constitution and by-laws that works for your organization. A constitution and by-laws should provide order, purpose, rules and continuity for your group.

The Roll Call (PDF)
The Roll Call serves as an accurate record of attendance at meetings by committee members. The roll should be taken at each meeting. Members names should be arranged in alphabetical order.

Student Organization Travel (PDF)
Additional information on Travel Guidelines and TER (Travel Expense Report) Forms are available online at: www.ysu.edu/vpadmin/. The Student Government Association can appropriate funds to registered student organizations for travel. You can apply for funding by going to http://www.ysu.edu/studgov/applications/financialpath_online_app.htm.

GUIDELINES AND RESPONSIBILITIES OF YSU REGISTERED STUDENT ORGANIZATIONS FOR USE OF KILCAWLEY CENTER FACILITIES (PDF)
General Guidelines for Reserving Rooms for Meetings and Events, Planning, Security and Police Fee Guidelines and General Guidelines for Room Usage.

Guidelines for Planning Fun, Safe and Effective Parties (PDF)
The Student Programming Office has prepared the following guidelines to assist
in your preparations. Planning any party is no small undertaking. Part of your
considerations should be given to crowd control, your neighbor’s rights, state/
local laws and university regulations.

Guidelines Using University Facilities (PDF)
University facilities are available for use by registered Youngstown State University student organizations for the social, cultural and recreational enjoyment of Youngstown State University students.

News Release Request Form (PDF)
News Release Request Form for Student Organizations:
Return to Ron Cole, Manager of News and Information Services
University Marketing & Communications
Todd Hall, Room 133. Phone: 330-941-3285.