The following are forms and handouts that will assist you in starting and maintaining your organization. These forms are also available in the Student Programming Office:

REGISTRATION FORMS/OFFICER CHANGES

Student Organization Registration Form (PDF)
Complete this form when registering a new student organization or when re-registering for the current academic year. Each organization is required to re-register each academic year in May or as soon as they come back to campus in the Fall.

Club Sport Application (Campus Recreation) (PDF)
Complete this form when registereing your Club Sport with Campus Recreation. This application must also be turned in with the Student Organizaiton Registration Form in order to officially register the group with Campus Recreation and the Student Programming Office.

This application must include:
1. Copy of the constitution and by-laws, including a statement of purpose.
2. A list of members, including Banner ID numbers.
3. A proposed schedule of competition or program activities.
4. A proposed budget.
5. YSU E-Mail address required.

IF YOUR OFFICERS CHANGE MID-SEMESTER:

Changing of the Guard Form (PDF)
Complete this form if your organization officers change during the mid-semester or at the beginning of Spring term. Make sure your advisor signs off on these changes and then submit the form to the Student Programming Office.

HANDOUTS FOR STARTING AND MAINTAINING YOUR ORGANIZATION

How to Start a Student Organization (PDF)
It’s very easy to start a new student organization on campus. Students may form a
registered student organization for just about any purpose. Once you have officially
completed the necessary paperwork with the Student Programming Office, there are many privileges and services available to your registered student organization.

New Officer Information (PDF)
An introduction to information required by the Student Programming Office, Campus contact information and tips for running effective meetings, fundraising, planning events, communication and recruitment new members.

Advisor Responsibilities (PDF)
A listing of Advisor responsiblities and roles.

Success as an Organization President (PDF)
Valuable tips to make your presidency a productive one! How to pinpoint the best meeting time for your group; How to run a great meeting; How to prepare
an agenda; Ways to keep your meetings from becoming boring; How to keep current members and, finally, recruitment campaigns to increase your organization’s membership!

How to Prepare your Organization’s Constitution and By-laws (PDF)
As a student organization, one of your main responsibilities will be to set up a constitution and by-laws that works for your organization. A constitution and by-laws should provide order, purpose, rules and continuity for your group.

The Roll Call (PDF)
The Roll Call serves as an accurate record of attendance at meetings by committee members. The roll should be taken at each meeting. Members names should be arranged in alphabetical order.

Student Organization Travel (PDF)
Additional information on Travel Guidlines and TER (Travel Expense Report) Forms are availiable online at: www.ysu.edu/vpadmin/. The Student Government Association can appropriate funds to registered student organizations for travel. You can apply for funding by going to http://www.ysu.edu/studgov/applications/financialpath_online_app.htm.

Guidelines for Planning Fun, Safe and Effective Parties (PDF)
The Student Programming Office has prepared the following guidelines to assist
in your preparations. Planning any party is no small undertaking. Part of your
considerations should be given to crowd control, your neighbor’s rights, state/
local laws and university regulations.

Guidelines Using University Facilities (PDF)
University facilities are available for use by registered Youngstown State University student organizations for the social, cultural and recreational enjoyment of Youngstown State University students.

News Release Request Form (PDF)
News Release Request Form for Student Organizations:
Return to Ron Cole, Manager of News and Information Services
University Marketing & Communications
Todd Hall, Room 133. Phone: 330-941-3285.