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Agenda for February 11, 2013

Order of Business

  1.       I.         Call to Order
  2.     II.         Guest Speaker – Hillary Fuhrman, Director, Office of Assessment
  3.   III.         Roll Call
  4.   IV.         Approval of the Minutes & Agenda
  5.     V.         Executive Business
    1. President’s Report
    2. Executive Vice President’s Report
    3. Vice President for Financial Affairs’ Report
    4. Committee Chairs Report
      1.                                                i.     Chair of Student Life Committee
      2.                                              ii.     Chair of Academic Affairs Committee
      3.                                             iii.     Chair of University Affairs Committee
      4.                                             iv.     Chair of Financial Appropriations Committee
  6.   VI.         Unfinished Business
  7. New Business
    1. LB S 2013-1
    2. SB S 2013-2
  8. Gallery Remarks
  9.  IX.         Advisors’ Remarks
  10.    X.         Members’ Remarks
  11.  XI.         Announcements
  12. Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SB S 2013-2

February 11, 2013

A Bill

Making Appropriations for one organization(s)

Be it enacted by the Legislative Assembly of the Youngstown State University Student Government Association assembled, That the following sums are appropriated, out of any money in the Appropriations Fund not otherwise appropriated, for the fiscal year ending June 30, 2013, for the activities of student organizations, namely:

Section 1: Society of Women Engineers is appropriated the sum of $156.18 to defray the cost of lodging expenses for the 2013SWE Region G Conference which will be on March 1st- 3rd, 2013. This event will be held at Carnegie Mellon University. Twelve (12) members are expected to attend.

Section 2: Institue of Industrial Engineers is appropriated the sum of $320.00 to defray the cost of registration fee for the Great Lakes Regional Conference which will be on February 15th- 17th, 2013. This event will be held at the University of Michigan. Eight-teen (18) members are expected to attend.

Section 3: Biology Club is appropriated the sum of $500.00 to defray the cost of lanes, shoes, rentals and food for Bowl-A-Strike Against Cancer which will be on March 23, 2013. This event will be held at Camelot Lanes in Boardman. About one hundred (100) people are expected to attend.

Section 4: Alpha Phi Delta is appropriated the sum of $150.00 to defray the cost of registration fees for National Convention which will be on February 15th-17th, 2013. This event will be held at Marist College. Four (4) members are expected to attend.

Section 5: Forensic Science Club is appropriated the sum of $382.00 to cover the cost of registration and traveling expenses for the American Academy of Forensic Sciences Annual Meeting which will be on February 18th-23rd, 2013. This event will be held in Washington, DC. One (1) student is expected to attend.

Section 6: Student Affairs Leadership Support Association is appropriated the sum of $380.00 to defray the cost of registration for ACPA National Conference which will be on March 4th-7th, 2013. This event will be held in Las Vegas, Nevada. Six (6) members are expected to attend.

Section 7: United Nations Association is appropriated the sum of $400.00 to defray the cost of lodging expenses for the Harvard Model United Nations Conference which will be on February 13th-17th, 2013. This event will be held in Boston, MA. Four-teen (14) delegates are expected to attend.

Section 8: Dance Ensemble is appropriated the sum of $400.00 to defray the cost of traveling expenses for ACDF which will be on February 20th-23rd, 2013. This event will be held at Grand Valley State Michigan. Twelve (12) members are expected to attend.

Section 9: Dance Ensemble is appropriated the sum of $700.00 to defray the cost of lighting and sound for YSU Dance Ensemble Concert which will be on May 2nd-4th, 2013. This event will be held in Bliss Hall. Forty (40) people expected to attend.

Section 10: Student Art Association is appropriated the sum of $140.00 to cover the cost of admission for Student Art Association Annual Art Exploration: Chicago which will be on March 8th-10th, 2013. This event will be held in Chicago, IL. Twenty (20) members are expected to attend.

Section 11: Student Art Association is appropriated the sum of $500.00 to cover the cost of an art Juror for the 77th Annual Juried Student Exhibition which will be on March 23rd, 2013. This event will be held at the McDonough Museum of Modern art. Two (2) members are expected to attend.

Section 12: F(10) is appropriated the sum of $640.00 to cover the cost of transportation for the National Conference of Society of Photographic Educator which will be on March 7th-10th, 2013. This event will be held in Chicago, IL. Eight (8) people are expected to attend.

Section 13: CCO is appropriated the sum of $400.00 to defray the cost of registration for Jubilee which will be on February 15th-17th, 2013. This event will be held in Pittsburgh, PA. Twenty (20) members are expected to attend.

Section 14: Catholic Student Organization is appropriated the sum of $562.50 to defray the cost of the habitat site fee for the Collegiate Challenge which will be on March 11th-17th, 2013. This event will be held in Jacksonville, FL. Nine (9) students are expected to attend.

Section 15: YSU Dance Club is appropriated the sum of $150.00 to cover the cost of tickets for the Salsa and Ceviche Trip which will be on March 8th, 2013. This event will be held in Cleveland, OH. Thirty (30) people are expected to attend.

Section 16: Zeta Phi Beta is appropriated the sum of $100.00 to cover the cost of security for the Female and Male Valentine’s Day Auction which will be on February 12th, 2013. This event will be held in the Chestnut room. One hundred-fifty (150) people are expected to attend.

Section 17: YSU Bowling Club is appropriated the sum of $325.00 to cover the cost of entry fees for USBC team Sectionals which will be on March 7th-10th, 2013. This event will be held in Allentown, PA. Eight (8) members are expected to attend.

 

 

 

 

 

 

LB S 2013-1

Proposal for Revisions of By-Laws

 

The By-Laws

Of the Youngstown State University Student Government Association

As amended 17 August 2005

As amended 26 July 2006

As amended 30 March 2009

As amended 26 April 2010

Proposal to Amend 11 March 2013

 

Article I: Legislative Assembly

Section 1: Standing Rules

1. The Student Government Association Standing Rules shall govern the meetings and activities of the Legislative Assembly.

2. The Standing Rules shall be reviewed by the President and the Parliamentarian upon taking office and they shall make recommendations on the Standing Rules to the Legislative Assembly. The Legislative Assembly shall adopt rules agreeable to it by the second (2nd) general meeting of the fall semester.

Section 2: Meetings

1. A regular meeting of the Legislative Assembly is defined as either a full meeting of the Legislative Assembly and its Representatives or the meetings of the Standing Committees. The Legislative Assembly and the Standing Committees shall alternate meetings on a weekly basis, unless the Executive Committee decides otherwise, but all meetings shall be held at the same day and time during the week.

2. The Legislative Assembly Rules of Order shall govern all meetings of the Legislative Assembly and committees.

Section 3: Freshman Representatives

The Executive Committee shall solicit applications for the position of Freshman Representative no later than the fourth week of the Fall Semester and recommend to the Legislative Assembly students to be appointed to those positions no earlier than the second week of the Fall Semester but no later than the sixth week of the Fall Semester. Nominations must be confirmed by the Legislative Assembly.

Section 4: Initiative

1. For legislation to be brought to the floor of the Legislative Assembly by someone other than the President, Executive Vice President, or a Representative, it should be sponsored by a petition containing not less than one (1) percent of the current student enrollment of the University (full and part-time) as provided by the Registrar’s Office.

2. The legislation would be introduced by the Student Sponsor under New Business, and would be read into the minutes.

3. The Executive Committee shall verify the petitions presented in support of legislation.

4. Such legislation shall be acted upon within a two (2) week period from the date of its introduction on the floor of the Legislative Assembly. If such legislation is not acted upon within that specified period, it shall be automatically placed upon the next regularly scheduled election ballot for approval or rejection by a majority vote of the Student Body.

5. If however, the Legislative Assembly approves such legislation, it shall be considered in effect immediately, unless otherwise specified within the legislation. If the Legislative Assembly neither approves nor tables such legislation, the student sponsors will have the option of referendum action.

Section 5: Referendum

1. The referendum process can be applied to any Student Government Association By-Law, Article of the Constitution, Piece of Legislation, or Student Government Association Program. This process may also be used if the Initiative Process fails.

2. For a referendum to be placed upon the ballot for a referendum vote of the Student Body, the following is needed:

(a) It must be sponsored by a petition containing not less than five (5) ten (10) percent of the current Student Enrollment (including name and Student I.D. number, full and part time), as provided by the Registrar’s Office.

(b) It must be presented by a Student Sponsor at a full, formal meeting of the Legislative Assembly under New Business and read into the Student Government Association Minutes.

(c) It must be presented to the Legislative Assembly by the Elections Board at least two (2) full weeks before it can be placed upon any Student Government Association sponsored election. The Elections Board shall have the responsibility of verifying the sponsoring petitions.

(d) It shall be the duty and the responsibility of the Secretary of External Affairs Chief of Staff and Parliamentarian to inform the Student Body that a referendum vote shall be on the ballot.

3. For approval, the referendum shall require a simple majority of the Student Body voting in that election.

Article II: Committee Procedures

Section 1: General Rules

1. All committees shall present a typed report of their meetings and actions at the next Legislative Assembly meeting. This report shall contain the following:

(a) Name of the committee

(b) Date and time of the meeting

(c) Committee members in attendance/absent

(d) Issues discussed

(e) Recommendations

(f) Outstanding issues sent to the committee yet to be resolved

2. A report is to be read into the minutes as a statement of fact, not requiring consideration by the body. The Legislative Assembly shall consider any recommendations from the committee during committee reports.

3. All committees, except where otherwise specified, shall have the power and responsibility to initiate any project, action, or legislative proposal within the lawfully-defined charge of that committee.

4. Committees shall take a proactive approach to reaching out to the Student Body to discover, consider, and evaluate the issues and concerns that present obstacles to them.

5. Quorum for all standing committees shall be a simple majority of the entire committee.

6. The Parliamentarian shall oversee all committees and act as a liaison between the committees and the executive committee. The Parliamentarian shall not be assigned to any specific committee, but shall be available to answer all questions of procedure during committee meetings, and shall make him/herself available during scheduled committee meetings to assist in any way needed.

Section 2: Standing Committee Procedures

 

1. Standing Committee Membership

(a) Membership on Standing Committees shall be open to Representatives not serving on the Executive Committee.

(b) A Cabinet member, with the approval of the Executive Committee, may serve as an ex-officio member of a Standing Committee appropriate to his/her position.

(c) The Executive Committee shall have the power to appoint one (1) non-Student Government Association member to each Standing Committee as a non-voting member.

(d) The number of members on a Standing Committee may be variable and does not need to be equitable. There shall always be at least three (3) voting members on a Standing Committee.

2. During each committee meeting, representatives shall report their efforts to further their constituents’ interests, both within their concentrations and in general. These reports shall be recorded by the committee chair, but not included in the committee report. Representative reports shall not last for longer than two (2) minutes, unless they engender discussion germane to the committee’s charge.

3. Interpretation of the Constitution and By-Laws

(a) All questions of interpreting the Constitution, By-Laws, and any other SGA document, shall be determined by the Legislative Assembly, but the matter shall first be committed to the appropriate standing committee or to the Executive Committee.

(b) Any student may file with the Parliamentarian a written request for an interpretation of a section of the Constitution, By-Laws, or any other SGA document, which shall be committed to the appropriate standing committee or to the Executive committee.

4. For large, complex issues, Standing Committees shall decide whether the creation of an ad hoc committee would better address the situation.

5. Regular meetings of the committee chairs and the President and Executive Vice President shall take place at a predetermined time and location.

Section 3: Standing Committees

1. Financial Appropriations Committee

(a) The Financial Appropriations Committee shall review requests for funding from registered student organizations and recommend to the Legislative Assembly, in written legislation, appropriate levels of funding. The Legislative Assembly shall approve, deny, or alter the Committee’s recommendation(s).

(b) The Financial Path shall serve as the official guideline for Student Government Association funding of registered student organizations’ activities. The Financial Appropriations Committee shall have the power to recommend changes to the Financial Path. Any substantive changes or modifications to the Financial Path must follow the same process as that for amending these By-Laws.

2. Student Life Committee

(a) The Student Life Committee shall discuss and act upon all issues relating to the following concentrations—

1. Student Activities

2. Student Services

3. Diversity

(b) This committee shall also be responsible for the advertising and public relations efforts of the Student Government Association within the University.

3. Academic Affairs Committee

(a) Academic issues shall be discussed and acted upon by the Academic Affairs Committee, in conjunction with the Academic Senators.

(b)Membership in this committee shall consist of one representative from each college, including Graduate Studies.

4. University Affairs Committee

(a) The University Affairs Committee shall discuss and act upon all issues relating to the following concentrations—

1. Finance and Facilities

2. Technology

3. University Development

4. External Affairs

Section 4: Executive Committee

 

1. The Executive Committee is responsible for ensuring the execution of all actions taken by the Legislative Assembly. This execution includes forwarding legislation to the appropriate parties, establishing meetings with appropriate parties to voice Legislative Assembly concerns, and detailing Student Government Association events. The Executive Committee is further responsible for monitoring and aiding the progress of all Legislative Assembly Representatives, Academic Senators, and committees.

2. (a) Regular meetings of the Executive Committee shall take place at a predetermined time and location.

(b) Special meetings shall be held at any time upon the call of the Executive Vice President or any two Executive Committee members.

(c) The President shall chair all meetings of the Executive Committee and shall vote only in the case of a tie.

3. All meetings of the Executive Committee shall be open to any Student Government Association member. Any members in attendance shall have full privileges except that they shall not be permitted to vote in Executive Committee votes.

4. Any person who has been removed from an Executive Committee office shall not be eligible for any Executive Committee position for at least one calendar year.

Section 5: Ad Hoc Committee Procedures

1. Ad hoc committees shall be established to address a specific task(s) that, for whatever reason, would be in appropriate to be handled by a particular Standing Committee.

2. Only the Legislative Assembly can restrict membership on an ad hoc committee that it establishes. Such an action must be stated at the time of the committee’s creation. Concerned or appropriate individuals from the campus or community shall be encouraged to be members of the ad hoc committee.

3. All ad hoc committees shall exist for the duration of time determined by the enabling document, whether from the President or the Legislative Assembly.

Article III: Academic Senate

Section 1: Attendance

1. Any Academic Senator accumulating two absences per year from a full meeting of the Academic Senate or committee session that are not excused by the Executive Committee shall be removed from the Academic Senate without consideration. After an unexcused absence, the Chief of Staff or his/her designee shall inform the Senator that s/he will immediately be removed if s/he accumulates one more unexcused absence.

2. When deciding all excusals, the Executive Committee shall consider the following mitigating circumstances: unavoidable and isolated academic conflicts, familial emergencies, health.

Section 2: Adherence to Academic Senate Policies

All Academic Senators shall abide by the rules and regulations established in the Academic Senate Charter and By-Laws.

Article IV: Public Record

Records shall be compiled by the President or his/her designee at the end of the fall and spring semesters containing the minutes of each Legislative Assembly meeting and any other records deemed appropriate by the Legislative Assembly. Additionally, the spring edition shall include up-to-date versions of the Constitution, By-Laws, the Financial Path, and the Standing Rules. This shall serve as the official account of the proceedings of each semester. All SGA public records shall be available to students in accordance with University policy and all applicable laws.

Article V: Advisors

Section 1: Number of Advisors

There shall be one faculty and at least one administrative advisor to the Student Government Association. The Chair of the Academic Senate shall also serve as an ex-officio advisor to the body. Each shall serve for a full year, including summer, from the time of their appointment.

Section 2: Approval of Advisors

1. The President and/or the Executive Committee shall have the power to nominate individuals as advisors at the first meeting of the Legislative Assembly in the fall semester after completing an application and interview process for the positions during the summer.

2. The Legislative Assembly may choose to approve its advisors for the upcoming year at its last meeting of the spring semester.

3. Once the Legislative Assembly has approved its advisors, those names shall be forwarded to the University President for his/her official appointment to the Student Government Association as advisors for the upcoming year.

Section 3: Duties

 

1. Advisors shall provide the Student Government Association and its members with advice and guidance on issues and questions relating to the University and the community.

2. Advisors shall ensure a smooth transition between administrations.

Section 4: Replacement of Advisors

Should an Advisor resign from his/her position or be removed by the University President, the Executive Committee shall request the University President to appoint an interim advisor until the Executive Committee can fill that vacancy, if such an appointment would be appropriate.

Article VI: Student Trustees to the Board of Trustees

Section 1: Qualifications

To be qualified to serve as a student trustee on the University Board of Trustees, a student must be registered to vote in the State of Ohio and must have completed sixteen (16) semester hours at Youngstown State University at the time of application. At the time of nomination, nominees must be able to complete a full term (2 years). Nominees must have and maintain good academic standing and be full-time students.

Section 2: Selection

1. Candidates for nomination should be solicited by the eighth (8th) week of the spring semester.

2. By virtue of being President of the Student Government Association, this person is automatically a nominee for the student trustee position, so long as s/he fulfills the qualifications.

3. The Legislative Assembly will vote for four (4) nominees [five (5) if the current President of the Student Government Association is not eligible or currently serving as a student trustee]. A total of five (5) names will always be submitted to the Governor of the State of Ohio for consideration.

4. Other nominations may be made from the floor. These individuals, if nominated by the Legislative Assembly, must complete the application process.

5. In the event of a tie, a runoff election between the individuals with the same number of votes will take place to determine who becomes a nominee.

6. By a single election, the Legislative Assembly will elect the nominees. A plurality voting will take place with the top four (4) or five (5) vote-getters becoming the nominees.

7. Nominees must submit, along with their resume, a 500-word essay entitled, “The Importance of Student Representation on the Board of Trustees to the Youngstown State University Student Body”. In that essay, the nominee will also include why s/he is qualified to represent his/her fellow students.

Section 3: Replacement of a Student Trustee

In the event of a vacancy of a Student Trustee, the Legislative Assembly shall convene and hold an election for five (5) nominees as described in Article VI, Section 2. The Governor of the State of Ohio will appoint one (1) of the nominees to fill the unexpired term.

Article VII: Elections

Section 1: Elections Board

1. Authority and Jurisdiction

(a) The Elections Board shall have the jurisdiction to oversee all elections for Student Government Association President and Executive Vice President, Legislative Assembly representatives, and Academic Senators, as well as campaigns for student-sponsored legislation.

(b) The Elections Board has the power to enforce all election rules established by the Student Government Association and to impose sanctions on those candidates who violate the rules and the rulings of the Elections Board.

2. Membership

(a) Five (5) students shall be appointed to the Elections Board by the Elections Board Selection Committee (Cl. 3, Sec. 1, Art. VII). One (1) of these students shall be chosen by the Elections Board appointees to serve as the Commissioner for the entire academic year. The remaining four (4) appointees become Associate Commissioners.

(b) The Commissioner and Associate Commissioners shall be advised by the advisors of the Student Government Association. While only the Commissioner and Associate Commissioners may vote on any matter, the Commissioner, who shall chair all Elections Board meetings, may only vote in the case of a tie.

(c) Any Youngstown State University undergraduate or graduate student, who will not be seeking an elected position within the Student Government Association during the upcoming regular election, may serve on the Board.

(d) The Elections Board shall not convene for any purpose unless a majority of the Commissioners are present.

(e) The Secretary for External Affairs President shall advertise for the positions on the Elections Board one week following the completion of the general election. Following the installation of the newly elected President, the new appointee to the position of Secretary of External Affairs shall continue advertising the positions until the 5th week of the spring semester.

(e)  The President shall advertise for positions on the Elections Board beginning the first week of the spring semester and continue advertising until the 5th week of the semester.

3. Elections Board Selection Committee

(a) Five (5) Elections Board appointees shall be selected by the Elections Board Selection Committee. The Selection Committee shall be comprised of the President of the Student Government Association, the advisors of the Student Government Association, and two (2) students appointed by the advisors of the Student Government Association.

(b) If the President of the Student Government Association or any student EBSC members intend to run for office in the spring for the following academic year or are currently applying for a position on the Elections Board, they must recuse themselves from the Selection Committee. If this causes the committee to consist of less than three (3) student members, then the advisors of the Student Government Association shall appoint students who are not members of the Student Government Association to fill the vacancies, such that the committee always contains at least three (3) students.

(c) The Elections Board Selection Committee shall select the appointees based upon their ability to perform the tasks delegated to them in a professional, unbiased, and accurate fashion.

(d) The Elections Board Selection Committee shall choose their appointees by 5:00 PM Friday of the fifth (5th) (6th) week of the spring semester. If any appointees decline the position, the Elections Board Selection Committee shall choose a replacement from the applicant pool.

4. Vacancies

The EBSC, sitting in an emergency session, shall fill all vacancies immediately. If the Commissioner position is vacated, then the EBSC along with the Executive Vice President of the Student Government Association shall select a new Commissioner from the remaining Associate Commissioners and fill the vacant Associate Commissioner position.

5. Independence

(a) An independent and honorable Elections Board is indispensable to promoting student body confidence in the Board. Members should participate in establishing, maintaining, and enforcing high standards of conduct and personally observe those standards to preserve the integrity and independence of the Board. The provisions of these By-Laws are to be construed and applied to further this objective.

(b) Any student, faculty, or staff may bring charges of partiality or impropriety against any Elections Board member to the EBSC. Any charges must be filed in writing to the President of the Student Government Association or the student representative seated on the Selection Committee, who shall then convene the Selection Committee immediately.

(c) After the presentation of evidence against the member and the member is granted a fair amount of time to address the Selection Committee, the Selection Committee shall vote on whether that member shall be removed from the Elections Board.

(d) No Commissioner or Associate Commissioner shall be removed from the Elections Board unless at least three members of the Selection Committee determine that such an action is warranted.

(e) If charges are brought against the Commissioner of the Elections Board, the EBSC shall meet minus the Commissioner, and the Executive Vice President of the Student Government Association shall fill his/her place during the proceedings of the hearing.

Section 2: Candidacy Requirements

 

1. To be a candidate for a Legislative Assembly representative or Academic Senate position, a student must:

(a) File a petition of twenty-five (25) names and Student ID numbers of full or part-time students in their college or fifteen (15) names and Student ID numbers from graduate students for a Graduate Studies position.

(b) File said petition along with a declaration of candidacy by 5:00PM Monday of the eighth week of the spring semester.

(c) Petitions and declarations of candidacies must be submitted to the Elections Commissioner or designee.

(d) The declaration of candidacy shall, at minimum, require the student to provide their student ID number, college, major(s), status, and GPA. This information must illustrate that the potential candidate is a student at Youngstown State University, is in good academic standing with an overall GPA greater than a 2.5, and will be able to fulfill all of the requirements of the desired position should the candidate obtain the sought position.

2. The Presidential and Executive Vice Presidential candidates must run as a team, and those students must:

(a) File a petition of one-hundred fifty (150) names and Studen7t ID numbers of full or part-time students.

(b) File said petition along with a declaration of candidacy by 5:00 PM Monday of the eighth week of spring semester to the Elections Commissioner or designee.

(c) The declaration of candidacy shall, at minimum, require the student to provide their student ID number, college, major(s), status, and GPA. This information must illustrate that the potential candidate is a student at Youngstown State University, is in good academic standing with an overall GPA greater than a 2.75, and will be able to fulfill all of the requirements of the desired position should the candidate obtain the sought position.

3. The declaration of candidacy shall, at minimum, require the student to provide their student ID number, college, major(s), status, and GPA. This information must illustrate that the potential candidate is a student at Youngstown State University, is in good academic standing with an overall GPA greater than a 2.75, and will be able to fulfill all of the requirements of the desired position should the candidate obtain the sought position.

3. No person that has been impeached by the removal process outlined in Article X of the YSU SGA Constitution shall be eligible for election.

4.  All petitions and declaration of candidacy shall be made available to the student body by the Wednesday of the sixth week of the spring semester.

5. (a) All candidates must attend one of the election rules meetings sponsored by the Elections Board and the Student Government Association held within one week of the certification of all petitions and declarations. The Elections Board may hold an election rules meeting immediately following the deadline for write-in candidates.

(b) All candidates, after attending one of the election rules meetings, must sign a statement acknowledging that they have read and fully ascribe to the election rules. This shall be required to be certified as a candidate by the Elections Board.

(c) Submission of a declaration of candidacy constitutes an agreement to accept all Elections Board decisions, except as provided in Article VII, Section 3, 9(d), of these By-Laws.

6. The Elections Board shall verify all petitions and declarations of candidacy by 5:00 PM Friday of the eighth week of spring semester.

7.  Only those students whose petitions and declarations of candidacy have been verified by the Elections Board shall be certified as candidates for the position that they are seeking and are permitted to campaign for that position.

 

Section 3: Online Electoral Process

1. During the twelfth week of the spring semester, the Elections Board shall open polls for two consecutive days for the student body to elect, from among those certified candidates, their representatives in the Student Government Association and Academic Senate. The online electoral process described in this section of the By-Laws is to be preferred to the paper ballot process for this election, but the Elections Board shall have final authority concerning the election method.

2. The Elections Board shall determine and publicize areas around each polling location in which candidates are not permitted to campaign. This information shall be conveyed to the candidates no later than one (1) week prior to the opening of the polls.

3. Ballots

The Elections Board will be the sole provider of ballots for any election and will be responsible for ballot security. Lot shall determine the order of candidates on the ballot.

4. Voting Procedure

During online elections, a student voting will be responsible for the proper spelling of his/her name, CUE-mail address, student ID number, and his/her personal PIN number.

5. Vote Counting and Automatic Recount

Following the closure of the polls, the Elections Board Commissioner will access the results of the online election. No persons other than the members of the Elections Board, one duly authorized silent observer from the Student Government Association, and one duly authorized, non-student silent observer appointed by the University President may be present at the counting. The silent observers may voice any concern over a discrepancy in the counting method during the acquisition of the vote count.

6. Certification of the Vote Count

(a) After the online poll has been closed, the Elections Board will certify the vote count in the contested races. These certified vote counts shall be sealed by the Elections Board, who shall be their sole overseer.

(b) The Elections Board shall unseal and release the results only after the deadline for filing a grievance has passed and all outstanding grievances are resolved. Should a grievance(s) be filed prior to the deadline, the Elections Board may decide by a majority vote whether to release the unofficial results of the races that may not be affected by the pending grievance. Any infraction of this rule may result in disciplinary proceedings being instituted against the offender, up to and including a one-year suspension of involvement in Student Government Association-sponsored elections, as determined by the Elections Board.

(c) Following the certification of all races by the Elections Board, if the University President or designee determines that a clear violation of University policy has occurred within the electoral process, then s/he shall determine the appropriate remedies for the situation.

7. Ties

All ties shall be determined by lot, as designated by the Elections Board in consultation with the candidates.

Section 4: Paper Ballot Electoral Process

1. During the twelfth week of the spring semester, the Elections Board shall open polls for two consecutive days for the student body to elect, from among those certified candidates, their representatives in the Student Government Association.

2. (a) Voting booths must be provided for all Student Government Association- sponsored elections to ensure privacy.

(b) The Elections Board shall determine the number and location of the polling area, prioritizing fairness to candidates while maximizing voter turnout, subject to Legislative Assembly approval.

(c) The Elections Board shall determine and publicize areas around each polling location in which candidates are not permitted to campaign. This information shall be conveyed to the candidates no later than one (1) week prior to the opening of the polls.

3. The Elections Commissioner shall obtain a current student directory from the University Registrar at least three (3) weeks prior to the election.

4. Ballots

(a) The Elections Board will be the sole provider of ballots for any election and will be responsible for ballot security. Lot shall determine the order of candidates on the ballot.

(b) Each candidate or team of candidates for each office shall be listed individually under the office for which they are running. Several spaces shall be allotted for write-in candidates in those races in which the Elections Board has certified write-in candidates. When using a Scantron ballot, each candidate or team of candidates will be assigned a number corresponding to the order in which they are listed on the ballot One blank space in each office shall be left for voters to select if they choose to vote for a write-in candidate. Voters shall fill in only one circle per line.

(c) When Scantron ballots are used, voters will receive a write-in ballot along with the Scantron ballot. Both ballots shall be numbered so that they are identifiable as a pair. For those offices in which there are certified write-in candidates, spaces shall be provided. Only those votes for write-in candidates with the correct spelling of the candidate’s name, as officially designated by the Elections Board, will be credited towards the said candidate.

5. Voting Procedure

(a) The student voting shall fill in all of the appropriate information in the ledger book provided at each poll location, including the student ID number, college, and signature.

(b) Polling officials selected by the Elections Board shall be present at the polls at all times that the polls are open.

(c) Poll workers will mare a student’s ID with a consistent mark when a student votes, so as not to let any student vote twice.

6. Vote Counting and Automatic Recount

(a) Following the closure of the polls, the Elections Board will arrange for the counting of ballots. No persons other than the members of the Elections Board, counters authorized by the Elections Board, one duly authorized silent observer from the Student Government Association, and one duly authorized, non-student silent observer appointed by the University President may be present at the counting. The silent observers may voice any concern over a discrepancy in the counting method during the ballot counting.

(b) An automatic recount will be conducted by the Elections Board on any race that is decided by less than ten percent (10%) of the total vote for that race. The first recount shall be conducted in the same fashion as the original count. If the recount numbers differ, a hand recount will be the final arbiter of an election.

7. Certification of the Vote Count

(a) After the ballots have been counted to their satisfaction, the Elections Board will certify the vote count in the contested races. These certified vote counts shall be sealed by the Elections Board, who shall be their sole overseer.

(b) The Elections Board shall unseal and release the results only after the deadline for filing a grievance has passed and all outstanding grievances are resolved. Should a grievance(s) be filed prior to the deadline, the Elections Board may decide by a majority vote whether to release the unofficial results of the races that may not be affected by the pending grievance. Any infraction of this rule may result in disciplinary proceedings being instituted against the offender, up to and including a one-year suspension of involvement in Student Government Association-sponsored elections, as determined by the Elections Board.

(c) Only after the deadline for the filing of a recount has passed and all outstanding recounts are resolved to the Elections Board’s satisfaction shall the Elections Board certify all races as final and complete.

(d) Following the certification of all races by the Elections Board, if the University President or designee determines that a clear violation of University policy has occurred within the electoral process, then s/he shall determine the appropriate remedies for the situation.

8. Recount Requests and Ties

(a) Any candidate may also request a recount from the Elections Board, in writing, within twenty-four (24) hours of the release of the results. A request for a recount must include justification for the recount. The Elections Board shall determine if the request for a recount is sufficiently justified. If it is, the Board shall conduct a recount. The first recount shall be conducted in the same fashion as the original count. If the recount numbers differ, a hand recount will be the final arbiter of an election.

(b) All ties shall be determined by lot, as designated by the Elections Board in consultation with the candidates.

Section 5: Campaign Guidelines

1. Campaigning shall be defined as the operation undertaken for promotion and/or solicitation to achieve election to a said position.

2. Candidates shall not campaign in a manner that violates University policies, as outlined in The Code of Student Rights, Responsibilities, and Conduct.

3. Candidates must abide by the following provisions in posting materials on campus:

(a) Only those posters and signs in support of a candidate that have been stamped with the Student Government Association stamp by the Elections Board or their duly authorized agent shall be permitted on student bulletin boards. At the time of stamping, the Elections Board will keep one (1) copy of each item stamped.

(b) Only candidates themselves may bring in their campaign posters and signs to be stamped. A log of all materials stamped and by whom they were stamped shall be kept by the Elections Board.

(c) Candidates are held responsible for all of their stamped campaign material. Stamped materials shall be displayed only on student bulletin boards, and no more than two items for each candidate or ticket may be permitted on any one board.

(d) Items to be displayed must be no larger than eight-point-five (8.5) by eleven (11) inches.

(e) Candidates shall not post stamped materials earlier than four (4) weeks before the election.

4. Candidates shall not campaign in any locations disallowed by the Elections Board.

5. Candidates shall not use libelous or slanderous campaigning.

Section 6: Grievance Procedures

1. Any student, faculty, or staff member may file a grievance, to the Elections Board, against an individual for violation of any election by-law.

2. All grievances must be filed with the Elections Board Commissioner no later than eighteen (18) hours following the closure of the polls and must contain the following:

(a) The name(s) of the individual(s) filing the grievance, heretofore referred to as the “petitioner”.

(b) The name(s) of the individual(s) against whom the grievance is being filed, heretofore referred to as the “respondent”.

(c) The rules which the respondent(s) is alleged to have broken, and,

(d) A description of how and when the respondent(s) allegedly violated those rules.

3. Following the receipt of a grievance, the Elections Board shall convene to determine whether the grievance warrants a hearing. If it does, the Elections Board shall immediately notify the respondent(s) that a grievance has been filed and that a response to the grievance must be filed with the Elections Board no later than two (2) hours before the scheduled hearing. The respondent shall receive a copy of the grievance.

4. A hearing shall be scheduled no sooner than twenty-four (24) hours following the notification of the respondent(s).

5. The Commissioner shall chair all hearings and is permitted to vote only to break a tie. Each party shall be permitted to have advisement during these hearings.

6. The petitioners shall be permitted an amount of time determined by the Elections Board to present their case. They may present witnesses. Witnesses may be cross-examined by the respondents. The Commissioner may permit redirect and re-cross-examination, so long as both sides have an equal number of times to question the witness. The Elections Board may also question both parties and all witnesses.

7. Following the petitioner’s case, the respondent shall present their defense against the grievance and shall be afforded the same opportunities as the petitioner.

8. Following the respondent’s case, both sides shall be permitted a short closing statement, with the length to be determined by the Commissioner.

9. Following the closing statements, the Elections Board shall recess the hearing and convene in private for the purpose of deliberating the judgment in the grievance. If the respondent is found to be responsible for the violations brought forth by the petitioner, then the Elections Board shall determine an appropriate sanction for the actions, including but not limited to the following: Removal of campaign literature; suspension of a candidate’s campaign privileges; removal of a candidate; cancellation or invalidation of any or all races; referral to the Student Judicial Board. Such sanctions shall be imposed to ensure the fair conduction of the election and restore any imbalance caused by the violations.

10. The Elections Board shall have the power to impose such sanctions on any member of the Youngstown State University undergraduate or graduate community who violates election regulations. This includes campaign workers or supporters who have campaigned for another in any way.

11. Grievance hearings are separate from the University Judicial process and shall not preclude any further action that may be taken through the University Judicial process.

Article VIII: Advertising Policy

Section 1: Authority

 

1. The Student Government Association, through The Code, Article V, Section F, Paragraph 19b, has the power and authority to institute regulations governing individual and registered student organization materials posted on student bulletin boards located in buildings throughout campus (hereafter referred to as “bulletin boards”). These regulations are not applicable to Student Government Association-conducted elections including Homecoming.

2. The Student Government Association does not have the power or authority to stamp materials for posting on or in official University/departmental bulletin boards, kiosks, Kilcawley Center, or residence hall facilities (including Christman Dining Commons) (The Code, Article V, Section F, 19a, c,d).

3. Material not related to registered student organizations or campus activities must be approved by the News Editor, University Relations, prior to distribution or posting (The Code, Article V, Section F, 19e).

4. Homecoming candidates shall abide by the advertising provisions regarding elections contained in Article VII, Section 4 of these By-Laws.

 

Section 2: Guidelines

1. (a) Only material that has been stamped by the Student Government Association shall be permitted on student bulletin boards.

(b) Any individual or registered student organization posting non-stamped material on bulletin boards may be subject to disciplinary procedures, as outlined in The Code, Article VII.

2. Any literature sponsored by a University department or program shall not be subject to the Student Government Association Advertising Code.

3. For any material to be stamped by the Student Government Association, it must meet the following guidelines:

(a) All material must clearly display authorship, ownership, or sponsorship of the material.

(b) All material must have a clearly defined message.

(c) All material advertising an event must have a date for the advertised event.

(d) The material or the material advertised shall not promote any activity, message, or action that violates University policy, as outlined in The Code.

4. (a) Material stamped by the Student Government Association shall display a date when that material is to be removed from the bulletin board. This date shall be set for three (3) business days after the advertised event will have occurred.

(b) For any other advertisement, this date shall be set for four (4) weeks from the date of stamping.

5. The Student Government Association shall retain one (1) copy of all stamped material for its records for at least the duration of the academic year.

 

Section 3: Posting of Materials

1. Only one (1) piece of stamped literature for each event, activity, or message shall be permitted on any student bulletin board. Should the material be glossy or unable to retain a stamp, the date when the material should be removed will be written on the literature with permanent marker and the initials of the Student Government Association official marking the literature or a label with the appropriate information.

2. A student bulletin board shall be defined as a bulletin board not otherwise claimed by another University entity. Student bulletin boards are not necessarily designated as such. As such, individuals and registered student organizations should confirm the ownership of any bulletin board before posting materials. The Student Government Association and its designee shall compile an updated list of available student bulletin boards on campus for the use of individuals and registered student organizations.

3. No individual or registered student organization shall cover any other stamped material with their stamped material.

4. Individuals or registered student organizations are responsible for removing their stamped material no later than five (5) business days after the stamped date on the material. Individuals or registered student organizations that fail to comply with this provision may be subject to disciplinary procedures outlined in The Code, Article VII.

5. The Student Government Association and its designee shall remove any materials found to be in violation of the Advertising Code and shall reserve the right to institute disciplinary proceedings against the individual or registered student organization.

Article IX: Student Government Association Awards

 

Section 1: Process

1. The President shall appoint a Selection Committee during the spring semester that shall accept and recommend nominees to the President. The President shall make the final decision on all awards.

2. The Selection Committee shall have the discretion to not recommend nominees for any or all of these awards. The President shall have the discretion not to present any or all of these awards.

 

Section 2: Awards

1. The Dr. Charles McBriarty Award

(a) This award was established by the Student Government Association during the 1992-1993 school year to recognize and remember the commitment and contributions of Dr. Charles McBriarty to students and Student Services during his tenure as Vice President for Student Affairs. Its intent is to recognize individuals within the university community who have a reputation for being exceptionally student-oriented and who possess the traits, ethics, and friendly style exhibited by Dr. McBriarty.

(b) A maximum of one (1) full-time employee from administration, the professional/administrative staff, and/or the classified staff shall be presented with this award each year.

2. The Dr. Luke N. Zaccaro Award

(a) This is given each year to a student in memory of the late Luke N. Zaccaro, Chair of the Math Department.

(b) This award is given to a YSU student, who may or may not be a member of the Student Government Association. The individual should have done something exceptional for the university, Student Government Association, or fellow students during the course of the current year.

3. The Smith-Murphy Award

(a) The award shall be given to one (1) full-time faculty member each year.

(b) The recipient shall possess the qualities of Lester Smith and Gratia Murphy, displaying a genuine concern for the well-being and success of the students s/he teaches.

4. The Student Government Association Spirit Award

(a) The Student Government Association shall give this award to a member of the campus or Youngstown Metropolitan community who has displayed enthusiasm for the work of the YSU Student Government Association over the past academic year.

(b) A maximum of two (2) awards will be given to a student, staff or faculty member, alumnus, administrator, or private citizen.

5. The President Cynthia Anderson Lifetime Achievement Award

(a) The recipient of this award shall have exhibited an extended commitment and dedication to serving the student body through various positions in the Student Government Association.

(b) A maximum of one (1) full-time student per year shall be given this award.

6. The John J. Gocala Sr. Service Sward

(a) This award was established by the Student Government Association to recognize the commitment and contributions of John J. Gocala during his tenure as YSU Police Chief. Its intent is to recognize (1) one individual within the university community who has gone and continues to go above and beyond the call of duty to serve the first-class reputations and traditions of Youngstown State University. The individual must truly work to preserve the interests of the YSU campus and community.

7. Dr. Martin T. “Marty” Manning Award

(a) The Martin T. “Marty” Manning Award, established during the 2010-2011 academic year by the Student Government Association, is in honor of the late Dr. Martin T. “Marty” Manning. The award is in recognition of the superior student-mentoring abilities of Dr. Manning.

(b) The award shall be conferred to a full or part-time student, administrator, faculty or staff member, or alumnus who has exemplified the student-mentoring capacity that Dr. Manning so avidly displayed throughout his Youngstown State University career.

(c) This award shall be conferred no-more than one (1) time per academic year.

 

 

 

 

 

 

 

 

 

 

 

Presidents Report:

 

Student Success

  • One more meeting left to approve the final recommendations before sending them to Provost
  • Items finished or in progress
    • Faculty Mentors (finished)
      • Designated faculty or staff with the knowledge and ability to assist students in a variety of ways. Would have one or two per college. Compensation given
    • Ask the Penguin (finished)
      • Email and online service similar to the old paperclip in Microsoft office (but actually useful) where students can ask any question and receive and answer online.
    • Resource Allies (finished)
      • Members of the campus community that have been certified as having knowledge of the university and can help students navigate their way through college. Student Government would be a perfect example of a resource ally, but it would of course include other faculty and staff as well. No compensation. This designation would be similar to the SAFE ZONE designation, so resource allies would have something that alerted students to their capabilities.
    • Learning Communities
      • Proposed expansion of learning communities
    • College FYE
      • Final draft to be viewed on a recommendation of an FYE on a college-by-college basis
      • Basic requirements of the course covered but colleges able to tweak the course as they feel necessary

 

Parking

  • Emailed Danny O’Connell about issues with the shuttle, such as the shuttles not appearing to be running as often and shuttles just sitting in parking lots
  • Received a reply saying:
    • “There should never be two shuttles in the flats at any time. If she can let us know when this happens. I will check the parking lot video. We had a problem with a driver sitting in the M-9 last semester reading and we had to have the company replace him. One shuttle runs every 10 minutes from Williamson to the Hollow dropping off / picking up at the deck, the M-9 and the Courtyard. This runs from 8:30 to 4:30 weekdays. The other shuttle runs from 7 am to 8:30 pm. It has an express route from the flats and Cafaro to Kilcawley until 8:30 when it begins the campus route running clockwise. At 3 pm the route switches to counter clockwise to address student returning to the dorms. I will get back to you tomorrow after discussing this with our field operations person.”
    • Then Danny contacted me to inform us that they will be setting up a route audit at random times over the next three days
    • They will also review the schedule with the company drivers and clarify the proper times and locations. They will also send out on updated schedule if necessary to the students and a shuttle reminder that includes the maps early next week
    • When checking on the shuttles because of my email, they discovered that when the Williamson driver gets to the Flats early he often stops there, but they have now requested him to stop as it causes a delay in the express breakfast route
    • Results of the audit concluded:
      • The campus loop shuttle was within a minute of the schedule during two separate runs. The stop at Kilcawley Center is scheduled on the 15′s and the 45′s. On each of the audited runs the shuttle arrived a minute early and the shuttle resets the route from that point. Parking will schedule another audit in a couple of weeks to double check the schedule.
      • The stops at the Flats are at the 8′s and the 38′s
      • Parking also clarified the route for the breakfast shuttle.
        • This is more flexible on the route because it is such a quick shuttle.
        • Moving forward the shuttle will pull completely up to the Flats and make a brief stop for loading. The shuttle also picks up at the R-1 booth and on Elm just south of Cafaro. The drop off then occurs at Kilcawley. During this time the shuttle will pick up individuals who pull in to park.

 

Budget

  • Expecting an update from Jack Fahey about the status of the proposal
  • He discussed it with the President’s cabinet and is very optimistic about getting an increase in our budget
  • He did say that we might not get the total we wanted but if that happened, I would be able to go in front of the cabinet and make a case for why we need the amount we asked for

 

NSSE

  • National Survey of Student Engagement
  • Helps universities create policies
  • Tells university how much students are involved in high-impact educational activities
  • Starts on February 19th and only takes 5-10 minutes

 

Tobacco Initiative Work Team

  • I am not able to make the meeting because of class but Jennifer Reghetti and others will be on the committee for us
  • Discussing the possibility of YSU becoming a Smoke-free campus and enforcing that policy
  • More campus becoming totally smoke-free
  • 1,634 responses total

1,174 Students (72.1%)

208 Faculty (12.8%)

246 Staff (15.1%)

  • 73% aware of YSU’s non-smoking policy
  • 74% do not believe YSU is not doing enough to communicate the policy
  • 85% say it’s not effectively enforced
  • 60% believed that making campus smoke free would make our campus a healthier environment
  • Joy Pokolba Byers, the head of the committee has offered to speak to SGA about the Work Team’s plans
  • Next meeting:  Wednesday, March 6, 2013

 

 

Executive Vice President Report:

 

SGA TABLES

-       Got the final few names in for time slots. Be on the lookout for the email with the day for this week.

Academic Senate Meeting

-       Dr. Cooper brought up MOOCS.  Dr. Khawaja encouraged SGA to promote NESSE surveys throughout the student body

-       At next month’s meeting I will be presenting a resolution concerning the use of tablets and laptops in class for note taking purposes etc. I will have a copy of it at the next body meeting for everyone to look over/discuss.

Presidential Search Meetings

-       I had the pleasure of sitting down with the Academic Senate Exec Board and chatting with Arnold Speert of AGB Search, who asked us what we were looking for in the next YSU President. I voiced all of your ideas from the previous body meeting which were warmly received by Mr. Speert. I was also pleased to see a lot of you at the open student forum, which got a little off track halfway through, overall the student’s concerns and thoughts concerning the qualifications of the next president, were heard.

 

Vice President for Financial Affairs:

% of Funds Unobligated

17.75%

 
 Organizations Funded

43

 
 Mean Appropriation

$619.43

 

 

 

 

Student Life Meeting Minutes 02-04-2013

Elyse called the meeting to order at 4:00 PM

Caroline took role

Excused Absences: None

Unexcused Absences: None

Welcome to our new member, Stephanie Davis!

  1. I.               Old Business
    1. a.     Leadership Retreat

Date: TBA, sometime after Spring Break

Time: TBA, possibly 6:00-8:00 or 5:00-7:00

Speaker: Tim Ryan

Catering: Sandwich trays (Jimmy Johns?)

Activities: All my penguins move your feet, M&M activity (YSU related), positive compliment game with yarn (web), team building game (classification without talking), human machine game

Committee for planning: Elyse, Caroline, Taylor, and Taylor

  1. b.     School supplies drive

Great success! Finance committee won

Additional service project for end of year ideas: Relay for Life SGA team, planting flowers in Wick Park

Will revisit these ideas

  1. II.              New Business
    1. a.     YSU high school promotion

University Affairs committee is heading this program, joint meeting with our committee will be held in the future

  1. b.     Meet the Reps

Date: Soon! Possibly week of Monday February 25th

Time: TBA, maybe 1:00-4:00 (Middle of the day to catch commuters)

Dinning options: Christman, Wendy’s, Karaoke night in The Hub, Chestnut Room, Inner Circle

Have raffle for prizes

Speak with Academic Affairs committee about having bonus points be given by professors for “meeting your rep”

  1. c.     Beer in Stambaugh Stadium

Student at Kent article: Only 20 subdivision schools are known to sell beer at games

Committee will conduct research for information to bring to body meeting

  1. d.     Discussion about Elections details

Elyse adjourned the meeting at 4:37 PM

 

 

YSU Student Government Association

Academic Affairs Committee

Minutes of 2.4.2012 Meeting

I.  Call to Order:  4:01 pm

 

II. Roll Call

a. Present:  Justen Vrabel, Nicole Pavlichich, Teresa McKinney, Andrew McClusky, Chelsea Baker, Kaitlyn Kridler, Caleb Tatebe, Kendal Malsch, Ashley Bowers, Sarah Scheidemantel, Jordan Edgell

b. Absent:  none

c. Excused:  Cary Dabney

 

III. SGA Tables

Justen will send out a final schedule.  We will be rotating colleges and days of the week each week.  We will generally have someone at the table in various shifts from 9am to 4 pm.  We will be starting with either Cushwa Hall or Debartolo Hall.

IV. Last Lecture Series

We are planning to hold the Last Lecture Series in early April.  The committee will be discussing potential candidates at the next meeting.

 

V. Four Year Guarantee

We are looking into the idea of a four year guarantee.  Many departments have a set curriculum to graduate in four years.  We will be talking to those who don’t to try to get one made; however, to GUARANTEE graduation is not feasible until a new president’s term.

 

VI. Adjournment:  4:17 pm

 

SGA University Affairs Minutes 1/04/2013

 

 

Sarah Perrine called the meeting to order at 3:58pm.

Excused Absence: Luke Politsky and Melania Vlad

  1. Unfinished business:

A)   Green House

  • Whole committee is researching grants
  • Contacting YSU’s grant writer
  • Contacted the Youngstown Neighborhood Development Corporation to seek help with green house for funding.

 

  1. New business:

A)   Contacting Local High Schools

  • We want to talk to junior students about choosing YSU as their college. YSU has a lot to offer and we are coming from a student’s perspective.
  • Schools we’ve contacted and that are interested: Lakeview, Struthers, Austintown, and Jackson Milton, and Lowellville.
  • Date for Lowellville: 7:30 Feb. 21st
  • Working on the details as far as what we are going to talk about and what points we want to emphasize

 

B)   Beatitude House

  • Asking for house hold items
  • Looking to donate a car for transportation
  • Setting up a meeting with Beatitude House coordinator

 

 

 

Meeting was adjourned at approximately 4:45pm

 

 

 

 

Financial Affairs Report

Absent: Ashley Orr and Mario

4:00PM

Submitted form for Financial Appropriations:

Organization Name: Society of Women Engineers

Total Number of Members: 27

Contact Person: Therese Stevens
Contact Phone Number: 513-885-0499
Contact Email: theresegstevens@gmail.com

Advisor: Carol Lamb
Advisor’s Phone Number: 330-941-4625
Advisor’s Email: cmlamb@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Our annual fundraiser dinner with industry. It is again being planned for this April. We invite several companies, that pay to come, and students have the opportunity to sit with a company of their choice to talk and ask questions.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Akron science fair in March. We will send as many members that can attend, goal: 5. We will donate our time to judge the science fair.

Name of Event: 2013 SWE Region G Conference
Date of Event: March 1-3 2013
Location: Carnegie Mellon University
Expected Participation: 12
Total Cost of Event: $997.08

Description of Event: It brings together collegiate and professional members from Pennsylvania, Ohio, Kentucky, and West Virginia to discuss adventures in their engineering career, from finding a new job to developing new technology.

At the event there will be a career fair, professional development workshops, region business meetings, and the opportunity to network with others who support women in engineering

How will this event benefit YSU and the student body?: Professional development event for all engineering students who attend. Inform students and professionals of current issues/innovation in enginering. Form positive connections between local companies and YSU.

Itemized Cost:

Description Amount Requested
Hotel Room (3 rooms) $937.08
Gas (3 cars) $60
   
   
   
   
   
   
   
   
  Total $997.08

AMOUNT RECOMMENDED: $156.18 TO DEFRAY THE COST OF LODGING EXPENSES.

 

4:10PM

Submitted form for Financial Appropriations:

Organization Name: Institute of Industrial Engineers

Total Number of Members: 30

Contact Person: Lorin Delgros
Contact Phone Number: 7249773220
Contact Email: lmdelgros@student.ysu.edu

Advisor: Dr.Cala
Advisor’s Phone Number: 3307745999
Advisor’s Email: mcala@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: YSU IIE sponsored a card sorting event and is currently making t-shirt to sell to the S.T.E.M college.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Some members of our organization participated in Crash Day and the Summer Festival for the Arts. This semester we are planning on having a Christmas themed event at a local nursing home, we are going to make cookies, sing carols, and play Christmas themed bingo.

Name of Event: Great Lakes Regional Conference
Date of Event: Feb 15-17, 2013
Location: University of Michigan
Expected Participation: 18
Total Cost of Event: $1645

Description of Event: The event consists of guest speakers, workshops, a job fair, simulation competition, paper competition, and a card sorting competition.

How will this event benefit YSU and the student body?: This year we have two members presenting a paper at the competition as well as two four member teams participating in the card sorting contest. The past two years we have won first place in the card sorting contest and last year our technical paper received fourth place. This year we would like to win the card competition again and send our technical paper to nationals. We also want our younger students to see how the competitions are conducted so that they will continue the tradition of members to the competition in the future.

Itemized Cost:

Description Amount Requested
Registration Fees $720
Gas (from YSU to Ann Arbor-225miles) $175
5 Hotel Rooms $750
   
   
   
   
   
   
   
  Total $1645

AMOUNT RECOMMENDED: $320.00 TO DEFRAY THE COST OF REGISTRATION FEES.

 

 

4:30PM

Submitted form for Financial Appropriations:

Organization Name: Tau Kappa Epsilon

Total Number of Members: 28

Contact Person: Andrew England
Contact Phone Number: 330-573-0166
Contact Email: england.andrew@gmail.com

Advisor: Tom Russ
Advisor’s Phone Number: (330) 941-3344
Advisor’s Email: tjruss@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: TKE raised over $500 for the Alzheimer’s Association and St. Jude Children’s Research Hospital last semester, and is organizing Up Til Dawn, which is projected to raise over $10,000 for St. Jude.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: TKE has contributed over 400 community service hours last semester raising money for the Alzheimer’s Association, as well as St. Jude Children’s Hospital, with Up Til Dawn expected to contribute over 200 more community service hours and raise over $10,000 for St. Jude

Name of Event: Up Til Dawn
Date of Event: February 16th, 2012
Location: Chestnut Room
Expected Participation: 500
Total Cost of Event: $2,500

Description of Event: Up Til Dawn is a philanthropic event that was hosted by YSU until just recently. At Up Til Dawn, students and faculty, among others, write letters to friends, family, and more asking for donations to St. Jude Children’s Research Hospital.

How will this event benefit YSU and the student body?: Up Til Dawn is one of the largest events nationally benefiting St. Jude Children’s Research Hospital. 100% of all money donated to the event will go directly to St. Jude.

Itemized Cost:

Description Amount Requested
Food $700
Security $500
T-Shirts $400
   
   
   
   
   
   
   
  Total $1,600

AMOUNT RECOMMENDED: $350.00 TO DEFRAY THE COST OF FOOD.

 

4:40PM

Submitted form for Financial Appropriations:

Organization Name: Biology Club

Total Number of Members: 67

Contact Person: Amanda Sacco
Contact Phone Number: (330) 727-6807
Contact Email: acsacco@student.ysu.edu

Advisor: Dr. David Asch
Advisor’s Phone Number: (330) 941-3187
Advisor’s Email: dkasch@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: In September, we had a raffle at the Canfield Fair that raised $150 and in the fall we also did a Handel’s Pint Card Sale which allowed us to raise $340. Additionally, we had one bake sale last semester and earned $50. This spring semester we plan on having two more bake sales as well. We are also going to have a carnation sale for Valentine’s Day.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Last semester our main volunteering event was at the Beattitude House Christmas Party which was held at the Newman Center. We baked cookies and wrapped presents in addition to helping with the event. This event was sponsored by the Catholic Student Association. About 10 people from Biology Club participated. This spring semester, we have many more service opportunities. On February 9th, YSU is holding the NOSB Penguin Bowl on campus and we will be volunteering for that. Also, the week of Earth Day we plan on having a campus clean-up by picking up litter. Finally, Biology Club is looking into helping the Youngstown Neighborhood Development Corporation tear down abandoned homes.

Name of Event: Bowl-A-Strike Against Cancer
Date of Event: Saturday March 23, 2013
Location: Camelot Lanes in Boardman
Expected Participation: About 100 people
Total Cost of Event: Roughly $1200

Description of Event: This event is held every year in March with all proceeds benefitting the American Cancer Society. The club works from January until the event in order to receive donations from businesses for raffle baskets or monetary donations to help put on the event. This year, we plan on having at least 12 raffle baskets. This year Bowl-A-Strike Against Cancer will be held from 5-7 pm to hopefully encourage even more people to attend, as opposed to having it on a Sunday as this is what was done in the past.

How will this event benefit YSU and the student body?: Biology Club is a very positive organization and our true calling is to help others in need. This event will show the great things that YSU can offer both to prospective students who may attend the event and to students who may not be actively involved on campus. Also, if many organizations bring teams, they can network at this event as well.

Itemized Cost:

Description Amount Requested
Cost of lanes, shoe rental, pizza, and pop for 100 people at $10/person $1000
Various raffle items like ribbons, tape, and basket wrapping materials. Also, if we need any extra things in the baskets we would use this money for it. $200
   
   
   
   
   
   
   
   
  Total $1200

AMOUNT RECOMMENDED: $500.00 TO DEFRAY THE COST OF LANES, SHOE RENTALS, AND FOOD.

 

4:50PM

Submitted form for Financial Appropriations:

Organization Name: Alpha Phi Delta

Total Number of Members: 20

Contact Person: Michael Koziorynsky
Contact Phone Number: 330503230
Contact Email: koziorynsky10@gmail.com

Advisor: Todd Pilipovich
Advisor’s Phone Number: 330-941-1662
Advisor’s Email: tjpilipovich@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Monthly bake sales. Summer Car washes. Spaghetti Dinner

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: 2012 summer 30 hours per brother-15 Brothers.

Event held for a stroke victim- $153 raised. ALL brothers.

Spring 13: Angels for Animals, Habitat for Humanity, Second Harvest Food Bank.

Name of Event: National Convention
Date of Event: February 15,16,17th 2013
Location: Marist College 3399 North Rd Poughkeepsie, NY 12601
Expected Participation: 5
Total Cost of Event: 1000

Description of Event: Our national meeting is our annual undergraduate assembly handling our legislation, any organization changes, and educational programs. Our national elections are also held during this time.

How will this event benefit YSU and the student body?: Training, and involvement at this meeting helps to better educate our fraternity members. APD’s campus involvement ranges from rookery radio to our greek executive counsels, as well as involvement in organizations for each individuals majors.

Itemized Cost:

Description Amount Requested
Individual registration Fees $150 ( $750 total )
Gas $110
Lodging $200
   
   
   
   
   
   
   
  Total $1060

AMOUNT RECOMMENDED: $150.00 TO DEFRAY THE COST OF REGISTRATION FEES.

 

5:00PM

Submitted form for Financial Appropriations:

Organization Name: Forensic Science Club

Total Number of Members: 23

Contact Person: Travis Battiest
Contact Phone Number: 330-357-6447
Contact Email: tqbattiest@ysu.edu

Advisor: Susan Clutter
Advisor’s Phone Number: 330-941-2273
Advisor’s Email: swclutter@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: The Forensic Science Club recently did a holiday candle sale and did a haunted crime scene fundraiser.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Our organization raises money to purchase equipment for the Forensic Program at Youngstown State. Annually the club works with the Dept. of Criminal Justice and Forensic Sciences to form a Relay for Life team.

Name of Event: American Academy of Forensic Sciences Annual Meeting
Date of Event: February 18-23, 2013
Location: Washington D.C.
Expected Participation: 3
Total Cost of Event: $1,557

Description of Event: The annual AAFS meeting is centered around the presentation of new research in the forensic science field. Meeting new people and building relationships with others from a wide variety of backgrounds is a positive from the meeting too.

How will this event benefit YSU and the student body?: Experiences, knowledge, and connections built during the meeting are vital to the forensic programs here at YSU. Currently the Forensic Program is trying to gain accreditation from AAFS and by going to this meeting the university and department can show strong interest in gaining accreditation.

Itemized Cost:

Description Amount Requested
Hotel Room 1 at $199/night * 5Nights= $995 $500
Registration 1 at $100 * 3people= $300 $300
Travel 1 Car 600 miles * $0.47/mile= $282 $282
   
   
   
   
   
   
   
  Total $1,082

AMOUNT RECOMMENDED: $382.00 TO COVER REGISTRATION AND TRAVEL EXPENSES.

 

5:10PM

Submitted form for Financial Appropriations:

Organization Name: Student Affairs Leadership Support Association

Total Number of Members: 12

Contact Person: Liz Cavalier
Contact Phone Number: 3307270500
Contact Email: ecavalier@student.ysu.edu

Advisor: Dr. Choi
Advisor’s Phone Number: 330-941-1936
Advisor’s Email: kchoi@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Pepperoni Roll Sales– Planned
Lottery Calendar Sales– Planned

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Housing and Residence Life NEOHO Conference at YSU-5 members, Crash Day volunteers- 7 members, Leadership Summit Presenters- 3 members, Organizational fair- 2 members, Community clean up- 5 members

Name of Event: ACPA National Conference
Date of Event: March 4-7
Location: Las Vegas, Nevada
Expected Participation: 6
Total Cost of Event: 1450.00/ per person

Description of Event: The ACPA conference serves as the national conference for student affairs professionals. Here participants are able to participate professionally in presentations, make presentations, network, interview with potential employers, and learn best practice in the field.

How will this event benefit YSU and the student body?: The event will benefit YSU because networking with others will allow our graduate students and employees to bring back innovative practices from other institutions across the nation. All participants from YSU are highly involved as leaders of influence on campus. The participants are going to present their findings to their student organizations, to their college program, and to relevant departments. We will positively represent YSU by displaying exceptional education that is spotlighted through our research projects within the School of Graduate Studies.

Itemized Cost:

Description Amount Requested
Organization Membership 40.00
Conference Registration 190.00
Flight/Hotel 660.00
Transportation/Car Rental 100.00
Food 460.00
   
   
   
   
   
  Total 1450.00 / per person

AMOUNT RECOMMENDED: $380.00 TO DEFRAY THE COST OF CONFERENCE REGISTRATION.

 

5:30PM

Submitted form for Financial Appropriations:

Organization Name: United Nations Assoiciation

Total Number of Members: 16

Contact Person: Drew Webster
Contact Phone Number: 216-956-3307
Contact Email: amwebster@student.ysu.edu

Advisor: Dr. David Porter
Advisor’s Phone Number: 330-941-1669
Advisor’s Email: dsporter@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: online fundraising, and as well, private donations through several alumni through the organization.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Still in works of hosting Canadian and Japanese Ambassador to the United States to come to speak to campus. Also The 25th annual YSU High School Model UN conference in April.

Name of Event: Harvard Model United Nations Conference
Date of Event: 2/13-2/17
Location: Boston, MA
Expected Participation: 16 delegates
Total Cost of Event: 8,400

Description of Event: Harvard Model United Nations is a four-day international relations simulation for high school students held annually in downtown Boston. At HMUN, delegates gain insight into the workings of the United Nations and the dynamics of international relations by assuming the roles of UN representatives and members of other international bodies and national cabinets. HMUN is an exciting opportunity for students to debate issues that confront world leaders and to draft resolutions in response to these global issues. Participants will develop their abilities to work with others who are equally motivated and passionate about the topics of debate and to respond to global concerns.
_
HMUN 2013 builds upon decades of experience. In 1927, Harvard held its first annual Model League of Nations, followed by the first Model United Nations conference in 1953. This longevity and the dynamic that only a conference of our size can provide make HMUN the preeminent simulation of its kind in the world.

How will this event benefit YSU and the student body?: An academic simulation of the United Nations that aims to educate participants about current events, topics in international relations, diplomacy and the United Nations agenda. As well gives students a better understanding of why nations act and think the way they do.

Itemized Cost:

Description Amount Requested
One hotel room with two beds $800
   
   
   
   
   
   
   
   
   
  Total 800

AMOUNT RECOMMENDED: $400.00 TO DEFRAY THE COST OF LODGING EXPENSES.

 

5:40PM

 

Submitted form for Financial Appropriations:

Organization Name: Dance Ensemble

Total Number of Members: 40

Contact Person: Caty Moran
Contact Phone Number: 3302615670
Contact Email: chmoran@student.ysu.edu

Advisor: Chris Cobb
Advisor’s Phone Number: 3309413625
Advisor’s Email: ccobb@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: A spaghetti dinner and chinese auction will be held Saturday Feb 2nd where all proceeds will go to the trip.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: We raised money for Amanda Binion, a student who has acute necrotizing pancreatis.

We also split up in several groups and donated necessary items to local organizations like the purple cat, the rescue mission, the beatitude house, and angels for animals.

Name of Event: ACDF
Date of Event: Feb 20-23
Location: Grand Valley State Michigan
Expected Participation: 14
Total Cost of Event: about 400 a person

Description of Event: ACDF is the American College Dance Festival. It is one of the most prestigious dance conferences that a university can attend. Schools from all over the country meet at Grand Valley State and have the opportunity to take classes from some of the greatest choreographers in the country. Students also will attend the professional concerts at night to see professional work as well as graduate and undergraduate student work.

How will this event benefit YSU and the student body?: It is important for us to go because it puts YSU’s name out there, and it shows just how many different great programs YSU has to offer including dance. A dance management major was just recently passed within the last year so its important to go to the conference for the major. The students that are going whether they be majors or minors will gain a lot of knowledge through this experience that can be brought back and positively affect YSU.

Itemized Cost:

Description Amount Requested
Traveling costs to rent a van and for gas money 450
   
   
   
   
   
   
   
   
   
  Total 450

 

AMOUNT RECOMMENDED: $400.00 TO DEFRAY THE COST OF TRAVELING EXPENSES.

 

 

Submitted form for Financial Appropriations:

Organization Name: Dance Ensemble

Total Number of Members: 40

Contact Person: Caty Moran
Contact Phone Number: 3302615670
Contact Email: chmoran@student.ysu.edu

Advisor: Chris Cobb
Advisor’s Phone Number: 3309413625
Advisor’s Email: ccobb@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Gorants candy bar fund raiser.
On campus bake sale.
Patron ads that will be due at the end of February to put into the program.
Another on campus bake sale in the spring.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: We raised money for a student named Amanda Binion who is living with acute necrotizing pancreatis.

We also split into groups to donate money or items to local charities like the beatitude house, angels for animals, the rescue mission, and the purple cat.

Name of Event: YSU Dance Ensemble Concert
Date of Event: May 2,3,4
Location: Bliss Hall
Expected Participation: 40
Total Cost of Event: 1,900

Description of Event: This is a concert that showcases many different styles of dance as well as student choreographed pieces. Some of the styles of dance include tap, hip-hop, musical theater, and modern.

How will this event benefit YSU and the student body?: This will benefit YSU because our concert is open to the public. It allows the community to see the talent and artwork that comes out of YSU. It is also great recruitment especially with high school kids that come to watch the show because they become interested in YSU and our dance program. YSU just passed a new dance major so the show helps to get the recognition out that the new major needs.

Itemized Cost:

Description Amount Requested
lighting and sound 900
costuming 1000
   
   
   
   
   
   
   
   
  Total 1900

AMOUNT RECOMMENDED: $700.00 TO DEFRAY THE COST OF LIGHT AND SOUND.

 

6:00PM

 

Submitted form for Financial Appropriations:

Organization Name: Student Art Association

Total Number of Members: 20

Contact Person: Zachary Repphun
Contact Phone Number: 330-442-3103
Contact Email: ztrepphun@ysu.edu

Advisor: Joseph D’Uva
Advisor’s Phone Number: 330-941-2540
Advisor’s Email: jduva@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Bake Sale during the Chalk Block, Block Party held in October on YSU Campus
Bake Sale at our Halloween Party held in October at Cedar’s Lounge
Business window decoration for the 2013 Holiday Parade Downtown Youngstown held in December
In the future we will be fundraising through bake sales and our 77th Annual Juried Student Exhibition at the McDonough Museum of Contemporary Art. We’re also in discussion about restoring YSU fire hydrants

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: The Chalk Block, Block Party was a a community service beautification project where 15 of our members volunteered on behalf of the organization. We plan on assisting with student based window mural at YBI to help beautify downtown Youngstown, involving 8 of our members on behalf of the organization. Helping promote enrollment at YSU and the Art Department by volunteering at the Scholastic art and writing awards, 2 of our members will be involved on behalf of the organization.

Name of Event: Student Art Association Annual Art Exploration: Chicago
Date of Event: March 8, 2013 – March 10, 2013
Location: Chicago, Illinois
Expected Participation: 20
Total Cost of Event: $3,740

Description of Event: The group will be departing from Cleveland on March 8, 2013 via MegaBus and Arriving in Chicago on March 8, 2013. While in Chicago students will be staying in a hotel and attend a number of local museums, galleries, and conferences to benefit the knowledge of YSU students (Museum of Contemporary Art of Chicago, Arts Club of Chicago, Art Institute of Chicago, Museum of Contemporary Photography, Northwest Gallery, West Gallery, Society for Photographic Education Regional Conference) We will depart Chicago on March 10, 2013 via MegaBus and arrive back in Cleveland March 10, 2013.

How will this event benefit YSU and the student body?: By actually going to the museums, galleries, and seminars the students of YSU will gain an unprecedented range of knowledge due to seeing the art work in person rather than just a textbook. The act of experiencing world renowned art located only in Chicago offers an opportunity for students to experience possible occupation outlets relating to their studies. The trip will provide a new perspective on how a city and artwork can facilitate a better community and student body. It will produce a well rounded and cultured student body as we will be able to incorporate what we have learned from the trip into our studies.

Itemized Cost:

Description Amount Requested
MegaBus $85.00 per student. $1,700 total
5 Hotel Rooms for 2 nights $170.00 per room, per night. $1,700 total
Museum of Contemporary Art of Chicago Admission $7.00 per student. $140.00 total
Art Institute of Chicago $10.00 per student. $200.00 total
   
   
   
   
   
   
  Total $3,740

AMOUNT RECOMMENDED: $140.00 TO COVER THE COST OF MUSEUM ADMISSION.

 

Submitted form for Financial Appropriations:

Organization Name: Student Art Association

Total Number of Members: 20

Contact Person: Zachary Repphun
Contact Phone Number: 330-442-3103
Contact Email: ztrepphun@ysu.edu

Advisor: Joseph D’Uva
Advisor’s Phone Number: 330-941-2540
Advisor’s Email: jduva@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Bake Sales at both our Chalk Block, Block Party event located on campus and also our Halloween Party at Cedar’s Lounge in October. We did fundraising by painting window murals downtown Youngstown for the Holiday Parade in December In the future we will be fundraising through bake sales and our 77th Annual Juried Student Exhibition at the McDonough Museum of Modern Art. We’re also in discussion about restoring YSU fire hydrants

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: The Chalk Block, Block Party was a a community service beautification project where 15 of our members volunteered on behalf of the organization. We plan on assisting with student based window mural at YBI to help beautify downtown Youngstown, involving 8 of our members on behalf of the organization. Helping promote enrollment at YSU and the Art Department by volunteering at the Scholastic art and writing awards, 2 of our members will be involved on behalf of the organization.

Name of Event: 77th Annual Juried Student Exhibition
Date of Event: March 23, 2013
Location: McDonough Museum of Modern Art
Expected Participation: 2
Total Cost of Event: $500.00

Description of Event: YSU students will have the chance to submit artwork for the 77th Annual Juried Student Exhibition. The art will need to be submitted by a certain deadline before March 23rd. On March 23 artist Barry Anderson will travel to the Mcdonough museum to jury the artwork and decide what will be in the show.

How will this event benefit YSU and the student body?: The event benefits YSU and the student body by producing an outlet for students to display their artwork. The students that submit their art will gain knowledge of how a professional show is handled. The artwork will bring an audience to the museum, promote our art department, and students. The galleries free admission and are open to the public.

Itemized Cost:

Description Amount Requested
Art Juror Barry Anderson $500.00
   
   
   
   
   
   
   
   
   
  Total $500.00

AMOUNT RECOMMENDED: $500.00 TO COVER THE COST OF THE JUROR.

 

6:10PM

Submitted form for Financial Appropriations:

Organization Name: F(10)

Total Number of Members: 10

Contact Person: Crystal Beiersdorfer
Contact Phone Number: 3308811070
Contact Email: clbeiersdorfer@student.ysu.edu

Advisor: Joy Christiansen Erb
Advisor’s Phone Number: 3309413628
Advisor’s Email: jchristiansenerb@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: The last fundraisers that we did, around Halloween, were two photo booths at Cedar’s Halloween party and also the Calvin Center’s Zombie Prom. So people could get their costumes photographed with a professional backdrop, lighting and camera. The images we ready within 10 minutes because of minor editing.

We usually average a few photo booths every semester. Also there has been conversation on having the lighting studio in Bliss Hall open for a day in order for people to get images done, i.e head shots for actors.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Our group is planning two volunteer opportunities.
1) The first one is to photograph the dogs at the Mahoning County Pound for the pound’s website. It has been proven that a dog with a quality image will get adopted quicker as opposed to a dog that hasn’t because of presentation.
2) The second planned event is for our group to go to a local high school and to have photo related activities ready for the students to explore. The specific activities that we would have planned have not yet been determined but they may include simple photo transfers to digital workshops.
For both of these we would need as many people from the group that would be interested, that usually averages to about 5-7 people. Both ideas would be done on behalf of the group, especially going to a high school since we would want the students to know that there are groups like ours on campus and to promote the Art Dept.

Name of Event: National Conference of Society of Photographic Educator
Date of Event: March 7-10, 2013
Location: Chicago, Il
Expected Participation: Eight people
Total Cost of Event: $640.00

Description of Event: We need finances to help pay for transportation (bus fare) to and from Chicago, in order to attend the National conference for The Society of Photographic Educator. This conference is a 4-day exploration into photography. It explores both technique and conceptual themes in photography. Besides lectures from professions in the field, they also have portfolio reviews for students to show their work to working photographers and get feedback and constructive criticisms.

How will this event benefit YSU and the student body?: It’ll help benefit the Photo Dept by allowing students to afford going to Chicago and help us enhance our photo knowledge, network with other students and art departments and get critiqued on our own work by professional photographers. It’ll also promote and make people from other schools acknowledge that Youngstown State has a very comprehensive photo degree. For the students that attend from YSU, this trip will help broaden their understanding as to how photography fits into the Art world.

Itemized Cost:

Description Amount Requested
Bus Transportation for 8 people at $80/person $640.00
   
   
   
   
   
   
   
   
   
  Total $640.00

AMOUNT RECOMMENDED: $640.00 TO COVER THE COST OF TRANSPORTATION.

 

6:20PM

Submitted form for Financial Appropriations:

Organization Name: CCO (Coalition for Christian Outreach)

Total Number of Members: 20

Contact Person: Garret White
Contact Phone Number: 3305012199
Contact Email: gwhite@ccojubilee.org

Advisor: Emilie Eberth
Advisor’s Phone Number: 3309412884
Advisor’s Email: egeberth@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Letter writing
Church requests

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Fall 2012 Neighborhood Community Garden clean up

Name of Event: Jubilee
Date of Event: Feb. 15-17, 2013
Location: Pittsburgh, PA
Expected Participation: 20 students
Total Cost of Event: $239-$279 per person

Description of Event: Jubilee is a Christian conference seeking to help students see that their Christian faith can and needs to impact every area of life.

How will this event benefit YSU and the student body?: I believe that if CCO students come back from Jubilee understanding that God wants to transform everything, they will be looking to impact YSU and the student body through service and life.

Itemized Cost:

Description Amount Requested
Coach to and from Pittsburgh $1088
Conference Cost per person with lodging $219-$279
Currently 13 students registered $2000 +
   
   
   
   
   
   
   
  Total 3088

AMOUNT RECOMMENDED: $400.00 TO DEFRAY THE COST OF REGISTRATION.

 

6:30PM

Submitted form for Financial Appropriations:

Organization Name: Catholic Student Organization

Total Number of Members: 80

Contact Person: Jessica Kimmet
Contact Phone Number: (419) 455-4113
Contact Email: jakimmet@student.ysu.edu

Advisor: Nicky Uerling
Advisor’s Phone Number: (330) 947-9202
Advisor’s Email: eggebena@gmail.com

What fundraising efforts has your organization recently put forth? What is being planned?: For this project, we have written letters to specific donors asking for their support. We have raised $1,000 to date, and are hoping to double our efforts by this mean. We will also be hosting a Valentine’s Day Dinner/Dance on 2/15. The monies from this event will support the Collegiate Challenge.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Last semester we spent a day working with Animal Charity, bringing dogs to Boardman Park so that their cages and area could be completely clean. We also partnered with the Beatitude House to provide a St. Nicholas Day party for their residents. In addition, for the YSU campus, we provided Pancake Study Breaks at the end of last semester. This semester we plan to host a thank you picnic for the YSU police, help out at Second Harvest Food Bank, host a 30 hour famine, and possibly work with the Dorothy Day House.

Name of Event: Collegiate Challenge
Date of Event: March 11-17, 2013
Location: Jacksonville Beaches, FL
Expected Participation: 11 students
Total Cost of Event: $5,697

Description of Event: Students will travel down to Jacksonville Beaches, FL. While there, they will partner with the Habitat for Humanity chapter, working to eliminate substandard housing the Jacksonville Beaches area.

How will this event benefit YSU and the student body?: This event will continue to bring the YSU name to the Jacksonville Beaches area. This is the 11th year we will have sent students to the Collegiate Challenge. This helps promote a positive view of YSU to the community. In addition, the students who attend the Collegiate Challenge have a positive experience of service, encouraging them to engage in other service opportunities, better their local and the YSU communities.

Itemized Cost:

Description Amount Requested
Habitat Site Fee – $125/student $1,500
Insurance – $300 $0
Food – $1,200 $0
Van Rental – $1,216.62 $0
Lodging – $400 $0
Gas – $700 $0
Tolls – $100 $0
Reunion – $80 $0
T-shirts – $200 $0
   
  Total $1,500

AMOUNT RECOMMENDED: $562.50 TO DEFRAY THE COST OF THE HABITAT SITE FEE.

 

6:40PM

Submitted form for Financial Appropriations:

Organization Name: YSU Dance Club

Total Number of Members: 55

Contact Person: Dan Catello
Contact Phone Number: 330-540-7320
Contact Email: dpcatello@gmail.com

Advisor: Dr. Frank Bosso
Advisor’s Phone Number: 330-221-8565
Advisor’s Email: fjbosso@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: We had a t-shirt fundraiser. We also sell monthly 50/50 tickets at a local ballroom dance night (and continue to do so every month). We are also pre-selling tickets to a dance we are holding in April. We are planning for our fundraising efforts to cover our tickets and travel expenses.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: We dance at the Park Vista retirement home for and with the residents and we are planning to continue this service.

Name of Event: Salsa and Ceviche Trip
Date of Event: March 8th, 2013
Location: Cleveland, OH
Expected Participation: 30
Total Cost of Event: $1300

Description of Event: Our group is planning on attending a salsa and ceviche lesson and dance in Cleveland, OH. We will drive there Friday evening and stay overnight since the event goes until 2:00 am.

How will this event benefit YSU and the student body?: We have been learning salsa in preparation and we believe this is an appropriate way for our members to apply their newly acquired skills. Every YSU student is welcome and encouraged to join our organization and to participate in this opportunity with us. This also gives us a chance to showcase the talents of YSU students!

Itemized Cost:

Description Amount Requested
Tickets $150
Travel Expenses $200
Hotel $1300
   
   
   
   
   
   
   
  Total $1650

AMOUNT RECOMMENDED: $150.00 TO COVER THE COST OF TICKETS.

 

6:50PM

Submitted form for Financial Appropriations:

Organization Name: Zeta Phi Beta, Sorority Inc.

Total Number of Members: 5

Contact Person: Josephine Daniel
Contact Phone Number: 216-338-2741
Contact Email: jadaniel@my.ysu.edu

Advisor: Crystal Hawthorne
Advisor’s Phone Number: 330-941-3270
Advisor’s Email: cmhawthorne@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: 50/50 Raffle
Bake Sale

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Mentoring teen girls: 1
Serving lunch and dinner at the Rescue Mission: 2
Giving away Christmas gifts on Christmas Eve morning at University Hospital Rainbows Babies: 1
Helped during the MLK Breakfast: 3

Name of Event: Female and Male Valentine’s Day Auction
Date of Event: Feb 12, 2013
Location: Chestnut Room
Expected Participation: 150
Total Cost of Event: $100

Description of Event: This event is is a male and female auction for Valentine’s Day. It will involve lots of crowd participation. We will be auctioning off males and females and we will also be engaging the crowd by asking things such as ”What is your ideal Valebtine’s Day date?”

How will this event benefit YSU and the student body?: This is event will benefit all students, those who do or dont have a Valentine’s Day date. This event is close for those who attend YSU that live on and off campus and it’s in a safe location. Also it gives that student who has a crush on one of our auction participants to possible win them through their bid and actually have a chance to have a conversation with them. Not everyone is as outgoing as the next and this evens the plating field a little right before one of the sweetest holidays.

Itemized Cost:

Description Amount Requested
Chestnut Room Security $100
   
   
   
   
   
   
   
   
   
  Total $100

AMOUNT RECOMMENDED: $100.00 TO COVER THE COST OF SECURITY.

 

7:00PM

Submitted form for Financial Appropriations:

Organization Name: YSU Bowling Club

Total Number of Members: 8

Contact Person: John Cowher
Contact Phone Number: 330-531-1006
Contact Email: Jecowher@student.ysu.edu

Advisor: Joe Nuzzo
Advisor’s Phone Number: 330-941-3302
Advisor’s Email: Jpnuzzo@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Lottery ticket fundraiser,
Gift Basket raffles,
Halloween Fun-night at Camelot lanes,
Club Dues

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Attended both Spring and Fall Leadership Summits for the past 3 years, Hosted a High School Bowling Tournament,
Volunteered to help coach junior bowlers at local alleys, Held a summer bowling league at Camelot lanes, Assisted the Youngstown Men’s Association in inspection of local alleys,

Name of Event: USBC Team Sectionals
Date of Event: 1/7/13 – 1/10/13
Location: Allentown, PA
Expected Participation: 8
Total Cost of Event: $780.00

Description of Event: We have bowled many tournaments through the year and our finishes have qualified us for the post season tournament. The format for the tournament is 6 individual games and 64 team baker games to be bowled over 3 days (Friday 8th, Saturday 9th and Sunday 10th)

How will this event benefit YSU and the student body?: We will represent Youngstown State University in a tournament that only the top 82 qualifying schools in the country are invited to.

Itemized Cost:

Description Amount Requested
Hotels $530.00 ( 3 rooms for 3 nights at $59.00 ea.)
Entry Fee $250.00
   
   
   
   
   
   
   
   
  Total $780.00

AMOUNT RECOMMENDED: $325.00 TO COVER THE COST OF ENTRY FEES.

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