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Agenda for December 2, 2013

Order of Business

  1. Call to Order
  2. Roll Call
  3. Approval of the Minutes & Agenda
  4. Executive Business
    1. President’s Report
    2. Executive Vice President’s Report
    3. VP for Financial Affairs Report
    4. Committee Chair Reports
      1.                                                i.     Chair of Student Life Report
      2.                                              ii.     Chair of Academic Affairs Report
      3.                                             iii.     Chair of University Affairs Report
      4.                                            iv.     Chair of Financial Affairs Report
  5. Unfinished Business
  6. New Business
    1. A Bill ( SB F 2013-07)
  7. Gallery Remarks
  8. Advisors’ Remarks
  9. Members’ Remarks
  10. Announcements
  11. Adjournment

 

President’s Report

-        Student Success Committee Meeting

-        Constituency Logs

-        Student Leadership Retreat

 

Executive Vice President’s Report

-        Continuing to work with Dr. Buckler on advising

  • Looked over his draft of the new advising website and gave some suggestions

-        Senate Curriculum Committee

  • met and discussed and approved most of the hour and a half worth of changes

-        Senate Programs Committee

  • Met and approved changes to programs
  • Discussed changes to make the system faster and more efficient

 

VP for Financial Affairs Report

SB F 2013-07

 

December 2, 2013

 

A Bill

 

Making Appropriations for four organization(s)

Be it enacted by the Legislative Assembly of the Youngstown State University Student Government Association assembled, That the following sums are appropriated, out of any money in the Appropriations Fund not otherwise appropriated, for the fiscal year ending June 30, 2014, for the activities of student organizations, namely:

 

Section 1: Society of Women Engineers is appropriated the sum of $212.00 to defray the cost of the hotel fees for the Region G Conference which will be February 21st through 23rd, 2014. This event will be held at The Ohio State University. Twelve (12) members expected to attend.

 

Section 2: Student Recreation Advisory Committee is appropriated the sum of $350.00 to defray the cost of food for Endure for the Cure which will be April 26th, 2014. This event will be held at various locations on YSU’s campus. More than one hundred (100+) participants expected to attend.

 

Section 3: YSUnity LGBTQIA is appropriated the sum of $350.00 to cover the cost of the DJ, security, parking, and entertainment for the YSUnity Welcome Week Drag Show which will be January 17th, 2014. This event will be held in the Chestnut Room. Two-hundred and fifty to three-hundred (250-300) people expected to attend.

 

Section 4: YSU Ballroom Dance Club is appropriated the sum of $300.00 to defray the cost of the ballroom rental for Cinderella’s Royal Ball which will be April 10th, 2014. This event will be held at the Tyler Historical Center. One-hundred and twenty-five (125) people expected to attend.

 

Student Life Meeting Minutes November 25th, 2013

Caroline called the meeting to order at 4:01 PM

Taylor took role

Excused Absences:

Unexcused Absences:

Guests: Landon Kline and Ian Friend

  1. Unfinished Business-

-Coat drive emailing all the organizations we organizations who appropriated money to help us out if they could. Kendal is collecting coats for her lesson plan, hoping to get about twenty coats from that.

-finals week extended hours sign up going around. Were unsure if the cookies, coco and coffee will be donated or purchased. Staffing the table distributed fairly among the committee. If any spots are open well be passing around next body meeting. Marie making a FB event

  1. New Business

-leadership retreat poster. Monday Dec 2nd well be working on the trifold. Before body meeting. Bring in craft supplies from home. Caroline sending an email out for the actual retreat

Announcements

-Caroline passed out little gifts, THANKS!!

Adjournment

Caroline adjourned the meeting at 4:13PM

 

Academic Affairs meeting November 25th, 2013

Meeting called to order at 4:01pm

I. Meet the Reps

-General consensus for ‘incentive’ to attract more students

II. Four year plan

a. Mr. Slavens introduced prototype web page for advising (Ken Schindler)

-Prototype advising web page discussed: written comments submitted to faculty

b. No new information for four year plan; more to come from further meetings

III. YSU 2020, Student Success, Completion Initiative, Committee

a. Mr. Slavens briefly discussed these

-Nothing to be decided on nor discussed (this is for future meetings)

Meeting adjourned at 4:38pm

University Affairs Committee Meeting Minutes  November 25, 2013

  1. Call to Order 4:02
  2. Present: Mariah DeFuria, Paige Rassega, Luke Politsky, Maxwell Gocala, Katherine Ellis, Andrew Reed, Frank George, Joe Mikolay, Zack Hackett, Eric Shehadi, Alyssa Olmi

Not Present: Jude Koury

  1. Guest Speakers: Andrea Tharpe- Assistant Director of New and Social Media

Ross Morrone- Assistant Director of Marketing Communications

  1. Summary of YSU Social Media:

i.     Market different media to different audiences and ages

ii.     Run ads through Facebook, Pinterest, Pandora, Google+, LinkedIn

  1. Facebook for audiences 13+
  2. Any on Google+
  3. New push to send traffic to info.ysu.edu which was launched July 1st
  4. Summary of Marketing Communications:

i.     Focus on areas at a time, last year was Western PA

  1. Increase in enrollment from Western PA

ii.     This year more money going to focus on Cleveland

  1. Pandora focuses on Cleveland and Akron

iii.     Trying to push a branding campaign, “Experience Y”

iv.     Local news marketing is very expensive to run commercials through

v.     $40,000 Facebook and Google+

vi.     Working to mend relations between technology and staff

  1. Together they are:

i.     Trying to get more money= expansion

ii.     Currently can track social media and its audiences

iii.     Cannot track billboards, so they are limited

iv.     Approximately 5-15 TV ads a year are created

v.     YouTube is a vehicle to other websites

vi.     Marketing oversees the main YSU webpage

vii.     Instagram is focused on student spotlight

viii.     Facebook pages to focus on different audiences

ix.     Looking into more Student spotlights:

  1. YSU has unique students who balance work, school, life, etc.

x.     YSU faculty and departments can come to Marketing for help broadcasting their departments

  1. Our homework is to help create a student body that loves and is excited about YSU!
  2. Old Business
    1. Finances and Facilities
    2. Technology
    3. University Development
    4. External Affairs
  3. New Business
    1. Poster presentation and Leadership Retreat

i.     Leadership Retreat is January 10, 8:30-1

ii.     Will be presenting a poster during the poster session about our committee

  1. T-shirts

i.     On way!

  1. Announcements
    1. Adjournment

 

Financial Affairs Report Monday, November 25th, 2013

 

Charesse called the meeting to order at 4:02 PM.

 

Members Present: Charesse Hagan, Marissa Mraz, Amanda Socco, David Tamulonis, James Tancabel, Jordan Brlan, Melissa Wasser, Ashley Orr, Taylor Phillips, Marra Cercone

Members Absent: n/a, Members Excused: n/a

Guest(s) in Attendance: DeAndrae Radcliffe—Student Diversity Council Graduate

 

4:10 PM

Organization Name: Society of Women Engineers

Total Number of Members: 53

Contact Person: Karen Schilling

Contact Phone Number: (330)-978-3434

Contact Email: kaschilling@student.ysu.edu

Advisor: Dr. Kerry Meyers and Dr. Holly Martin

Advisor’s Phone Number: (330)-941-3028 and (330)-941-3002

Advisor’s Email: kmeyers@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: SWE T-shirt sale

Dinner with Industry

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: None

Name of Event: Region G Conference

Date of Event: February 21-23, 2014

Location: The Ohio State University

Expected Participation: 12

Total Cost of Event: $786.60

Description of Event: Region G Conference will have several workshops, career fairs (potential on-site interviews), and a guest speaker. This is open to all nationally paid Society of Women Engineer members.

How will this event benefit YSU and the student body?: This will benefit YSU and the student body getting tips in the professional world of what to expect as potential careers, receiving possible on-site interviews which could possibly land a student an internship/co-op, and networking with other students and professionals.

Itemized Cost:

Description Amount Requested
Hotel (3 rooms, 2 Queens, 2 Nights) $654
Gas (4 cars, round trip) $132.60
   
  Total $786.60

 

AMOUNT RECOMMENDED: $212.00 TO DEFRAY THE COST OF HOTEL

 

4:40 PM

Organization Name: Student Recreation Advisory Committee (SRAC)

Total Number of Members: 15

Contact Person: Holly Mate

Contact Phone Number: x2244

Contact Email: hdmate@student.ysu.edu

Advisor: Ryan McNicholas

Advisor’s Phone Number: x2207

Advisor’s Email: ramcnicholas@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: Paracord Bracelets Sale

Pink Paracord Bracelets Sale for Breast Cancer

Hairy Mugs for Jugs

Clothing Sale

Planning: Pepperoni Rolls sale, holiday fundraiser, sale of autism awareness products

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: Hairy Mugs for Jugs and the selling of Pink bracelets to raise money for Breast Cancer Awareness.

Second Harvest Food Drive

Name of Event: Endure for the Cure

Date of Event: April 26, 2014

Location: Andrews Rec Center, Stambaugh Stadium, and around YSU

Expected Participation: 100+ particpants plus volunteers

Total Cost of Event: $1575.00

Description of Event: Endure for the Cure is a 2 mile obstacle course around YSU with 15 different obstacles. It has become an annual event by SRAC (this is the 3rd) to benefit different charities/organizations. This year we are raising money for Autism Awareness (since April is Autism Awareness month). Each year we must take money away from the amount donated to run the event, so that is what we are asking for funds to help cover.

How will this event benefit YSU and the student body?: All of the money raised will be donated to the Rich Center here at YSU. In addition, we are involving the YSU student body and community with this event by their participation in the race and through our fundraising and awareness efforts.

Itemized Cost:

Description Amount Requested
T-shirts for staff/volunteers and particpants $900
Race bags (for participants) $100
Prizes/trophies $100
Autism awareness ribbons $25
Food $350
Advertising $100
   
  Total $1575

 

AMOUNT RECOMMENDED: $200.00 (CHARTWELLS) AND $150.00 (SGA) TO COVER THE COST OF                   FOOD

 

4:45 PM

Organization Name: YSUnity LGBTQIA

Total Number of Members: 85

Contact Person: Lisa Ronquillo

Contact Phone Number: 330-559-5530

Contact Email: aronquillo@student.ysu.edu

Advisor: Brian P. Wells

Advisor’s Phone Number: 330-307-9154

Advisor’s Email: bpwells@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: We will hold bake sales and/or perhaps raffles to try to raise money for any differences.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: We participate in a number of fundraisers for national and/or local organizations: Raffles for donations to: St. Vincent Food Bank (2012)

Second Harvest Food Bank (2013); Ursuline Sisters of Youngstown (annual AIDS donation)

Toys for Tots (annual)

Relay for Life (annual)

Name of Event: YSUnity Welcome Week Drag Show

Date of Event: January 17, 2014

Location: Campus – Chestnut Room

Expected Participation: 250-300

Total Cost of Event: 350

Description of Event: This show will be not only a means of entertainment but for educational purposes regarding issues within the LGBTQIA community.

How will this event benefit YSU and the student body?: This event emphasizes the campus’ continued diversity and education and also attempting to bring together various organizations through community service and fun.

Itemized Cost:

Description Amount Requested
DJ 100.00
Security 100.00
Parking 30.00
Entertainment 120.00
   
  Total 350.00

 

AMOUNT RECOMMENDED: $350.00 TO COVER THE COST OF THE DJ, SECURITY, PARKING, AND                   ENTERTAINMENT

 

4:50 PM

Organization Name: YSU Ballroom Dance Club

Total Number of Members: 96

Contact Person: Emily Andriko

Contact Phone Number: 3307188174

Contact Email: emilyandriko@gmail.com

Advisor: Frank Bosso

Advisor’s Phone Number: 330-221-8565

Advisor’s Email: fjbosso@ysu.edu

What fundraising efforts has your organization recently put forth? What is being planned?: This semester, we have sold T-Shirts, and more importantly put on a Great Gatsby Dance to raise money for this year. Also, we attend USA Dance every month and do a 50/50 raffle where the proceeds go directly to Dance Club. This money will be used for members to attend a local dance put on by Youngstown USA Dance this December and for paying our professional instructors. We are planning on continuing the USA Dance 50/50 raffles, and also thinking of putting on a bake sale.

What community service has your organization participated in recently? What is being planned? Please be specific as to how many participate and if it is done on behalf of the organization.: We have continued to work with Park Vista in organizing a social dance for the residents. Also, we are planning a Dance-A-Thon for Relay for Life in the coming semesters.

Name of Event: Cinderella’s Royal Ball

Date of Event: April 10th, 2014

Location: Tyler Historical Center

Expected Participation: 125

Total Cost of Event: $850

Description of Event: We will be holding our semi-annual dance in April as a fundraiser for YSU Ballroom Dance Club and our future endeavors. The theme will be Cinderella’s Royal Ball and dress is formal. This is a fun way to incorporate all the culture of YSU as it is open to the public and we encourage everyone to attend! It is also a nice way to take what we are learning out into the community.

How will this event benefit YSU and the student body?: This gives students the chance to come out and have a great time, while learning formal ballroom dances that they could do for the rest of their lives. It gives everyone the chance to meet someone new. With the types of music, we also encourage Latin style dancing and European style dancing. There will be many people from surrounding communities attending the dance, and we think it is a great way to showcase YSU and all that we can do!

Itemized Cost:

Description Amount Requested
Tyler Historical Center Ballroom $750
Decorations $100
   
  Total $850

 

AMOUNT RECOMMENDED: $300.00 TO DEFRAY THE COST OF THE BALLROOM

 

 

Voting Procedures

 

Charesse adjourned the meeting at 5:04 PM.

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