NCAA Certification
Academic Integrity Subcommittee

November 7, 2005

Meeting Minutes

Subcommittee members present:  Beverly, Davis, Walters Dobson, Kestner (chair), Love, O’Bruba, Roller, Shipka, Snowberger, Walker.

The Academic Integrity subcommittee held its third meeting from 2:15 – 2:45 p.m..

Copies of the meeting agenda were distributed.  Minutes from the October 24 meeting were distributed and approved by consensus.  One item from to the October 24 meeting related to action item #10 was addressed:

• Copies of a head coach’s evaluation were distributed as Attachment B.  This evaluation verifies that a portion of the coach’s evaluation is related to the academic performance of student-athletes.

The committee continued its consideration of action items related to Operating Principle 2.1:

11. With regards to academic standards and policies contained in the university’s catalog-bulletin, athletics department manual, student-athlete handbook and/or institutional handbook for students, the following materials were distributed to committee members:

• From the Undergraduate Bulletin, the Academic Policies &  Procedures and Academic Grievance Policy section (Attachment 44)

• From the Student-Athlete Handbook, pp 6-12 related to resources available to students, eligibility requirements, class attendance and registration procedures and policies (Attachment 45)

• From the Operations Manual, Chapter 4 related to NCAA Compliance (Attachment 25)

Guidelines books will also be collected from each of the Colleges.

Marilyn O’Bruba informed the committee of the procedures related to student-athlete registration for classes each semester:

-         A  list of student-athletes is sent to registration

-         Registration times are assigned by the Registrar’s Office.  Student-athletes are given priority (early) registration times but are only one of many student groups who receive such priority registration.  The other groups include: BSMS students, University Scholars and students employed on-campus.

12. With regards to procedures for monitoring missed class time by athletes, the following procedures are followed:

• The Academic Athletic Advisors take anticipated missed class time into account  when advising student-athletes for future semesters

• The advisors compile a list of days each student will miss during the upcoming semester

• Student-athletes are given a letter listing missed class days to give to each instructor.  Schedules may be adjusted based upon the reaction of the instructor

• The advisors keep an individual list for each student of missed class days.

• Reports of missed class days for each athletic team are submitted to the Associate AD who in turn shares them with the IAC

  • Minutes from IAC meetings are contained in Attachment 46

13. With regards to missed class time determined to be significant or excessive in any sport. The IAC has thus far not found any sport’s missed class time to significant of excessive.  The Assistant AD and the Horizon League continues to search for ways to minimize missed class time while maintaining competitive schedules.

14.  With regards to the communication of YSU’s policies and procedures regarding missed class time to student-athletes, the following documentation is provided:

• From the Student-Athlete Handbook, page 12 related to class attendance

listed as Attachment 47.

Class attendance policies are reinforced at annual meeting conducted by the Associate AD with student-athletes.

The next meeting of the Academic Integrity subcommittee will be held Monday, November 21 at 2:15 p.m. in the DeBartolo Dean’s Conference Room. Reminders and an agenda will be emailed a few days before the meeting.

Submitted by Jane Kestner