NCAA Certification
Governance and Commitment to Rules Compliance Subcommittee

November 28, 2005

Meeting Notes

Present: Tom Maraffa; Larry Hugenburg; Judy Richards; Tysa Egleton; Beth Bartlett; Elaine Jacobs, ex-offico.

• The draft report of the Governance and Commitment to Rules Compliance was reviewed by the Committee.

• The Committee approved the draft responses to Operating Principle 1.1—Institutional Control, Presidential Authority and Shared Responsibilities.  After discussion, the Committee answered “Yes” to the following evaluative questions.

• Does the institution demonstrate that the institution’s governing board provides oversight and broad policy formulation for intercollegiate athletics in a manner consistent with other units of the institution?
• Does the institution demonstrate that the president or chancellor is assigned ultimate responsibility and authority for the operation and personnel of the athletics program?
• Does the institution demonstrate that appropriate campus constituencies have the opportunity, under the purview of the president or chancellor, to provide input into the formulation of policies relating to the conduct of the athletics program and to review periodically the implementation of such policies?

• The Committee approved the draft responses to Operating Principle 1.2—Rules Compliance. After discussion the Committee answered “Yes” to the following evaluative questions.

• Does the institution demonstrate that it has in place a set of written policies and procedures that assign specific responsibilities in the areas of rules compliance, including assignment of direct accountability for rules compliance to the individual the president or chancellor assigns overall responsibility for the athletics program?
• Does the institution demonstrate that in critical and sensitive areas, institutional compliance procedures provide for the regular participation of persons outside the athletic department?
• Does the institution demonstrate that rules compliance is the subject of an ongoing educational effort?
• Does the institution demonstrate that a clear and unambiguous commitment to rules compliance is a central element in all personnel matters for individuals involved in the intercollegiate athletics program?
• Does the institution demonstrate at least once every four years, its rule-compliance program is the subject of evaluation by an authority outside of the athletics department?

• The Committee offered the following recommendations for improvement:
  • The faculty and academic advisors should be informed about intercollegiate athletics rules through the CUE-mail or through the MyYSU portal system under development.
  • The orientation of new YSU Board of Trustees members should include a presentation on NCAA rules.